[ref. o63507320] Blue Octopus Recruitment - Executive Assistant
Full time, 37.5 hours per week (we welcome flexible working discussions)
An opportunity to make a difference
At Border to Coast our purpose is to make a difference and we’re looking for a keen Executive Assistant to join our award-winning team.
As a customer-owned and customer-focused organisation, integrity is one of our values, as is our collaborative and sustainable approach. Our focus is to secure the pensions of over a million people who have provided valuable service to their communities and society.We’re a £60bn asset manager, the largest UK asset manager outside London or Edinburgh, and we provide innovative investments that deliver sustainable returns over the long term.
Business Support sits in the heart of our business, providing EA support to our dynamic executive Team. We extend our assistance across the entire organization, ensuring our colleagues have all the tools and resources they need to excel. Our commitment also includes maintaining a safe and welcoming environment for both our team members and visitors.
The team is changing and that’s why we are now recruiting for an Executive Assistant to support this busy team.
The role – what you’ll be doing
As an Executive Assistant your role is hugely important and will include:
Acting as the point of contact amongst executives, colleagues, customers and other external stakeholdersExtensive calendar and diary management
Manage own time effectively ensuring that workload levels are noted and deadlines met
Book and arrange travel, transport and accommodation and manage subsequent expenses
Managing email inbox and sending responses for Executive team
Managing information flow in a timely and accurate manner
Monitor and provide reminders of important tasks and deadlines for Executive and wider team
Proactively support the preparation and production of documentation for meetings (agendas, minutes, reports, presentations and actions monitoring)
Liaise with colleagues, suppliers and customers as required
Provide support to the rest of the Business Support team by providing cover in supporting their Executives and carrying out any tasks as required
Support events management and external meetings
Manage Cover Reception as required, assisting visitors and carrying out office management tasks
Carry out miscellaneous tasks to support the Executive and reporting colleagues as required
Carry out Fire Warden and First Aider duties and ensure that any incidents are reported as appropriate.
Contribute to H&S risk assessments and report any H&S issues as necessary
Identify risks in own area of responsibility, recognise risks in all areas of the business and notify any such risks to your People Manager and the Operational Risk Manager.
About you - and the value you’ll bring to our team
You’ll have previous experience as a senior Level EA, including working with a range of internal and external stakeholders.You have experience gained in a fast-paced environment delivery high quality support and administrative activities.
You’ll be able to work with minimal direction and be able to take complete ownership of your workload.
You’ll be willing to work flexibly and adapt to change positively in a fast-moving environment.
You can demonstrate planning, organisation, time and data management and administrative capabilities and have good communication skills.
You’re a pro-active, self-motivated team player with the ability to manage an interesting and variable workload and be willing to assist and support other team members when required.
Ideally you’ll have experience of working in a regulated environmentWhy join Border to Coast?
At Border to Coast, you will receive competitive remuneration and have access to excellent benefits:
Vitality Health Insurance for all employeesEmployee Assistance Programme
A generous holiday allowance of 30 days a year, plus bank holidays
Professional Development including the opportunity to gain fully funded qualifications (Executive Assistant Diploma)
Critical Illness Cover
Pension scheme
Stunning Leeds city centre location only a short walk to the train station
Cycle to work scheme
Life Assurance of 6 times of salary
Sustainable travel plans and public transport discounts
Range of discounts for Leeds gyms, shops and restaurants
Hybrid working
Onsite gym
There’s also more information about pay and reward, careers at Border to Coast and how we work on our website Careers - Border To Coast - Work With Us
We welcome applications from people of all experience levels and backgrounds and value diversity of thought. We are committed to creating an inclusive and engaging workplace, ensuring that colleagues maintain a work life balance. We encourage colleagues to progress, be themselves and be their best through both personal and professional development.
If you have a disability, or if you have a condition that you believe may affect your performance during our selection process, we would be happy to discuss making reasonable adjustments to our processes for you.
We’re looking for people with the right values, behaviours, skills and experiences and if you meet some of the role’s criteria and are interested in finding out more about Border to Coast and the team, we’d love to hear from you.