Executive Assistant

Executive Assistant - Property *Advertised by OA West End

This role requires a high level of discretion and the ability to handle confidential information.

Location: Marylebone, 5 days a week in the office

• Administrative Support: Provide comprehensive administrative support to the CEO/Managing Director, including managing calendars, scheduling meetings, and handling correspondence.
• Communication: Act as the primary point of contact between the executive and internal/external stakeholders, ensuring clear and effective communication.
• Document Management: Prepare, review, and manage documents, reports, and presentations for meetings and other business activities.
• Meeting Coordination: Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
• Travel Arrangements: Plan and coordinate travel itineraries, accommodations, and logistics for business trips.
• Project Management: Assist in managing and tracking various projects, ensuring deadlines are met and progress is communicated to relevant parties.
• Office Management: Oversee office operations, including ordering supplies, managing office equipment, and ensuring a well-organized work environment.
• Event Planning: Assist in planning and organizing company events, conferences, and other business functions.
• Financial Administration: Handle expense reports, invoices, and other financial documentation, ensuring accuracy and timely processing.
• Confidentiality: Maintain the highest level of confidentiality and discretion in handling sensitive information.

• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Communication Skills: Excellent verbal and written communication skills, with the ability to interact professionally with all levels of the organization.
• Organizational Skills: Strong organizational and time-management skills, with the ability to prioritize tasks and manage multiple responsibilities.
• Attention to Detail: High level of accuracy and attention to detail in all aspects of work.
• Problem-Solving: Ability to anticipate needs, identify issues, and develop effective solutions.
• Interpersonal Skills: Strong interpersonal skills, with the ability to build and maintain positive relationships with colleagues and stakeholders.
• Discretion: Demonstrated ability to handle confidential information with integrity and discretion.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.