[ref. z76944818] Legal Department Coordinator - Reading
About Us
We are Porsche. We are home to what is, in the extraordinary scale of the automotive world, a small family of passionate enthusiasts - established in 1948 and run in Stuttgart to this day by the same family that bears the company name.
In the UK, we are trusted to represent and care for some of the most exciting, fastest, most advanced and beautiful cars ever created. We work with incredible and often inspiring customers who rightly expect our performance and ambition to match that of our cars.
Being relatively small means we are agile - an environment in which creativity thrives. It also means every one of us makes a difference. When it comes to creating our cars, we sweat the small stuff and we truly care about every part of our business - whether on the road, competing on the track or in styling and dynamics.We are aiming to establish the benchmark in an industry in which the bar is set very high.
Job Purpose
Join the Director of Legal and Compliance in driving the legal and compliance business processes for Porsche Cars Great Britain Limited, as well as supporting other Porsche UK entities benefiting from our shared service model established by Porsche AG.This includes collaboration with Porsche Retail Group Limited, Porsche Financial Services Great Britain Limited, Porsche Design Great Britain Limited, and MHP Consulting UK Limited.
Core Specific Responsibilities- Provide exceptional and proactive support to the Director Legal and Compliance and the broader Legal/Compliance Department in their responsibilities, which include managing calendars, organizing and following up on meetings, handling inquiries, arranging travel, and more.
- Engage professionally and effectively with all internal stakeholders (both in the UK and at Porsche AG) as well as external partners, fostering strong and productive relationships.
- Develop and uphold efficient office systems, focusing on data management, archiving, and filing, with particular attention to the upkeep of the company’s Matter Database, Contract Database and NDA Databases.
- Assist in the oversight and management of the Legal Budget, including monthly review, controlling, reporting, processing invoice payments, handling SAP purchase requisitions, and managing purchase order workflows.
- Evaluate and manage insurance coverage for group entities, including events, personal and company fleets; support data aggregation for insurance renewal processes and manage the distribution of insurance certificates.
- Act as the main point of contact for the business regarding insurance inquiries and facilitate policy renewal, daily administration of the insurance programme including dispensing advice, liaising with insurance brokers, coordinating exceptional adjustments for insurance cover (e.g. events/new business) and coordinating processing insurance claims, with the support of the PAG insurance desk and the organization's insurance broker.
- Prepare and modify letters and legal documents, such as contracts and court paperwork, utilizing manuscript notes.
- Cultivate and maintain effective working relationships with all internal stakeholders (UK and Porsche AG) and external partners.
- Publish and enhance the insurance sections of the company's intranet, keeping the content up to date. Delivery of training, where necessary.
- Compile legal provision reports based on Allianz’s monthly claims report.
- Assist in the administration of vehicle repairs and the management of insurance excess costs.
- Preparation of department monthly reporting and powerpoint presentations.
The list of Core Specific Responsibilities is not exhaustive. The job holder is expected to carry out other duties as reasonably assigned from time to time, in line with their ability. The Company reserves the right to vary the role content, within reason, with consultation and agreement, in accordance with business requirements.
Requirements- Exceptional organizational skills, showcasing effective systems, tools, and techniques to streamline processes;
- Robust problem-solving abilities, with the self-assurance to tackle challenges proactively without needing direction;
- A forward-thinking mindset, readily identifying potential challenges and requirements, and addressing them ahead of time;
- An inherently curious nature, eager to comprehend the intricacies of the business, both at the PCGB and Porsche AG levels;
- Excellent written and verbal communication skills;
- A strong character, capable of handling conflict in a calm and constructive way;
- Capability to work independently and deliver results efficiently;
- Demonstrating assured discretion and maintaining confidentiality;
- Highly proficient in PC skills, particularly in MS PowerPoint, MS Word, and MS Excel;
- Previous experience in providing project management support and coordination is highly desirable.
Benefits
We are looking for the very best and brightest to join our family of proud, passionate enthusiasts at Porsche Cars GB for what promises to be an incredible journey as we respect our history and embrace our future.
In return you will receive a highly competitive salary, annual bonus scheme, VW Sister loan scheme, private medical insurance, 27 days holiday per years and other attractive benefits. If you can demonstrate the skills and experience, we are looking for, are looking for a challenging and rewarding career with a premium brand, and would love to join our team then please apply at the link below, attaching a copy of your CV and detailing your current remuneration package.
Due to the high volume of applications we generate for our vacancies, we are regrettably not able to send a personalised reply to every applicant.