Medical Secretary, Band 3 - Oncology
Join us at an exciting time for Gloucestershire Hospitals NHS Foundation Trust! We have an ambitious plan for our journey to Outstanding and are looking for aspirational, committed individuals to join us, making a real difference to both staff and patients.
As a former winner of England for excellence award: Tourism destination of the year, the beautiful city of Gloucester and the scenic regency spa town of Cheltenham are fantastic places to work and live.
As a hospital Trust we are currently involved in over 100 clinical trials and studies, whilst also providing acute elective and specialist services to a population of over 620,000.
By joining Gloucestershire Hospitals NHS Foundation Trust new colleagues can look forward to a warm welcome and a future full of opportunities and support.
Job overview
Medical Secretary, Band 3 (37.5 hours a week)
An exciting opportunity has arisen for an additional Full Time B3 Medical Secretary to join our extremely busy yet friendly Oncology team based at Cheltenham General Hospital. Working hours are over 5 days per week, Monday to Friday.
This important role supports the Outpatient Services in Oncology for Gloucestershire Hospitals NHS Foundation Trust.
‘previous applicants need not apply’
Main duties of the job
You will ideally have secretarial experience and be accustomed to working in a high pressured yet friendly environment.
As a member of the secretarial team, you must possess an excellent work ethic with proven organisational and communication skills.
You will be expected to take responsibility for the workload of a small team of consultants and support the wider secretarial teams as required and under the supervision of the Supervisor Secretaries.
Working for our organisation
Our friendly and hardworking Oncology secretarial team supports a large cohort of medical staff including consultant clinical and medicaloncologists, staff grades and advanced nurse practitioners.
We welcome our new members of the team with full training and support.
Holiday entitlement of 27 days per year, pro-rata, plus 8 Bank Holidays, rising to 33 days after 10 years' service
An annual personal development review to support your career aspirationsOccupational health services and support
Automatic membership of the NHS Pension Scheme
Detailed job description and main responsibilities- Use of voice recognition software to transcribe and proofread dictated letters
- Typing correspondence to patients, GPs, medical staff and any other required addressee following clinical attendance or other patient
- Typing detailed medical reports for legal use when necessary.
- Take and transcribe minutes as appropriate.
- Diary management, including making appointments, booking of meeting dates and venues, organising and distributing paperwork as
- Supporting consultant staff by assisting with the production/transcription of medical staffing paperwork, such as references etc.
- Liaising with external organisations for the benefit and progress of patient care, such as Social Services, other hospitals, etc
- Take ownership and responsibility for the workload of a team of Consultants, Dr’s and Nurses
See full Job description for further details
Person specification
Qualifications
Essential criteria- Educated to GCSE grade C or above (or equivalent) in literacy and numeracy
- Typing Qualification or demonstrable experience (min 40 wpm)
Skills
Essential criteria- Good command and understanding of English, punctuation and grammar
- Good communication and social skills
- Motivated and innovative
- Computer literate in MS Word, Excel, Powerpoint, Outlook/Diary management
- Accuracy and attention to detail
Experience
Essential criteria- Appropriate experience in a hospital or office environment
The health and wellbeing of our staff and patients remains the priority of the Trust. Vaccination remains the best chance we have of conquering COVID and the Trust encourages everyone to take up this offer.
Please note, this vacancy may close as soon as sufficient applications have been received, so please apply as soon as possible if you are interested. The Recruitment Team are unable to accept any applications after the position has closed on NHS Jobs.
Committed to safeguarding our community
If applicable for the post, all successful candidates will be required to pay for their own Disclosure and Barring Service (DBS) check. The cost will be £29 (standard checks) or £46 (enhanced checks), and will be recovered through two instalments from the candidate's salary.Please contact [email protected] for further information.
The Trust is a safeguarding employer committed to the safeguarding and promotion of welfare of children, young people and vulnerable adults and expects staff and volunteers to share this commitment. The Trust is committed to safe recruitment practices to protect children and vulnerable adults, and any appointment will be subject to satisfactory clearance.As part of the organisation's commitment to Safer Recruitment, candidates may request copies of relevant policies and procedures by contacting the Recruitment Team at [email protected]
Committed to supporting service personnel
As part of our commitment to support Service Personnel, Gloucestershire Hospitals NHS Foundation Trust, in collaboration with the Career Transition Partnership, offer a Guaranteed Interview Scheme for all qualifying Service and Ex-Service Personnel.To qualify for a guaranteed interview, candidates must meet the essential criteria for the post and be either a current member of the Armed Forces, or be within the two year period of resettlement. If this applies to you please email the job reference number and your AR number to the Recruitment Team at [email protected]
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