Medical Secretary
Velindre University NHS Trust will be recognised locally, nationally and internationally as a renowned organisation of excellence for patient and donor care, education and research.
our values;- Caring
- Respectful
- Accountable
and who will complement our current experienced and specialist employees who are passionate about working in a Trust that has the ambition to provide world class services and care to patient and donors.
Velindre University NHS Trust holds a special place at the heart of healthcare in Wales. It is also an amazing organisation to work and to develop your career. The Trust comprises of two divisions, Velindre Cancer Centre and Welsh Blood Service.The Trust also hosts on behalf of the Welsh Government and NHS Wales, NHS Wales Shared Services Partnership (NWSSP) and Health Technology Wales (HTW).
Velindre University NHS Trust provides our employees with a favourable salary and reward / staff benefits & support package.
For more information on this vacancy please contact the recruiting manager, who will be pleased to discuss their employment opportunity with you.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
The Trust also reserves the right to close a vacancy early or withdraw an advertisement at any stage of the process, to enable internal staff requiring to be redeployed in suitable roles.
Posts may be subject to a Disclosure and Barring Service (DBS) Check and Professional Registration Check.
For more information on our Trust Employee Reward and Benefit’s Package please visit the Velindre University NHS Trust website.
Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.
Job overview
The Medical Secretary’s role is to provide a full administrative and comprehensive secretarial service to the Consultants and their teams.
Act as a point of contact and liaise with all medical staff, patients, relatives, GP and any support services.
Administer and arrange Consultant’s schedule which can include changing clinics at short notice and arranging meetings.
Main duties of the job- Exchange verbal and written information from patients, relatives and GPs ensuring the caller’s needs are clearly established.
- Liaise with appropriate staff in making routine and emergency admissions as directed by clinicians.
- Arrange with the ambulance department transport as necessary.
- Liaise with other hospitals regarding patient’s appointments and any other correspondence.
- Answer non-medical queries in the absence of the consultant using tact and persuasive skills.
- Act as first point of contact for the consultant and team, accurately record messages and pass on all appropriate enquiries in a timely manner.
- Send out clinic appointments and deal with related queries.
- Communicate with other sections within the department and other departments within the division
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Working for our organisation
Here at Velindre University NHS Trust we are extremely proud of the specialist services we provide across the whole of Wales in our cutting-edge Velindre Cancer Centre and our award-winning Welsh Blood Service, as well as the expertise of our corporate functions that bring the two divisions together.We are also fortunate to host the NHS Wales Shared Services Partnership and Health Technology Wales and have developed strong partnership working with these expert services.
Formed in 1999, the Trust has a dedicated workforce that continuously strives to provide the key principles of prudent healthcare through a wide array of roles. We play a vital role in the communities we support and have ambitious plans for the future to continue to improve the services we deliver.We strive to maintain our core values in everything we do by being; accountable, bold, caring and dynamic, and ensuring the best possible care for our patients and donors.
If you want to work for an organisation that prides itself on making a real difference and offers exciting career opportunities then Velindre University NHS Trust is the place for you.
Visit our website to find out more https://velindre.nhs.wales/
Detailed job description and main responsibilities
You will be able to find a full Job Description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.
Person specification
Qualifications
Essential criteria- Advanced Keyboard Skills
- Good knowledge of Medical Terminology
- Medical Secretary Diploma
- Knowledge of NHS Computer Applications
Experience
Essential criteria- Experience of Hospital PAS systems
- Excellent knowledge of full range of Secretarial procedures
- Excellent transcription and audio skills
It is essential that your application demonstrates how you meet the job description / person specification for this post.
To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa or Skilled Worker visa, unless you have permission to work via another route. Non UK / RoI candidates wishing to apply should self-assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK.If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.