Executive Assistant to Vice Principal - Temporary

• Location: East London
• Job Type: Temporary
• Hybrid Working - 4 days In Office 1 day Work from Home

We are seeking a Temporary Executive Assistant to provide comprehensive business, administrative, and personal support to the Vice-Principal. This role is ideal for someone who excels in a dynamic, fast-paced environment and possesses strong organisational and communication skills.

Day-to-day of the role:

• Act as the first point of contact for all communications for the Vice-Principal, managing both their shared mailbox and incoming correspondence efficiently.
• Manage the Vice-Principal’s diary, ensuring it is up-to-date and reflects changing priorities, and liaise with relevant parties to negotiate and organise schedules.
• Organise meetings, including booking venues, arranging hospitality, transport, and accommodation, and distributing agenda and supporting papers as required.
• Manage travel itineraries, including booking travel and accommodation.
• Provide administrative and secretarial support for meetings, which includes preparing agenda papers, taking minutes, and following up on actions. Also responsible for inviting and hosting external guests.
• Support the production of reports, business papers, spreadsheets, and presentations.
• Undertake financial administration tasks such as procurement, raising purchase orders, and processing expense claims, ensuring compliance with financial regulations.
• Work collaboratively within a small team to maintain high standards of operation under the direction of the Office Manager.
• Handle general office support tasks, which may include ad-hoc projects, processing invoices, collecting post, providing reception cover, monitoring office supplies, and covering for absent colleagues.

Required Skills & Qualifications:

• Proven experience in an administrative or personal assistant role.
• Strong organisational and time management skills, with the ability to prioritise effectively.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Experience in handling confidential information with discretion.
• Ability to work independently and as part of a team.

Benefits:

• Hourly Rate: £21.41 to £25.00 per hour PAYE
• Opportunity to work in a dynamic and supportive environment.
• Exposure to high-level administrative operations.

To apply for this Executive Assistant position, please submit your CV and cover letter detailing your relevant experience and why you are interested in this position.