Business Support Administrator - ref. i2306903
Mission of the position
The Business Support Administrator will be responsible for facilitating the activities of the management team as required, organising and preparing for meetings in line with the central governance structure. Maintaining the travel booking system for all of CAF Rolling Stock UK, acting as main point of contact for support and making taxi arrangements as requested.
Functions and responsibilities- Provide support across the business by providing critical administrative support activities to ensure the effective and efficient running of the organisation.
- Support the creation, evolution and deployment of the business strategy.
- Deliver administrative support across the organisation, as directed, which includes, but is not limited to, production of reports for functional and cross functional meetings, travel, accommodation and meeting bookings, supporting the effective running of CAF’s offices etc.
- Provide diary support to COO and the management team as appropriate; arranging meetings and meeting rooms to support business needs.
- Support the development and deployment of the communications plan. Coordination of COO’s company briefings, including preparing powerpoint presentations from information provided. Consolidating information from multiple stakeholders to prepare for Group meetings.
- Maintain the company travel system, including administering CAF SA’s ieDOC process and management of the corporate Taxi account.
- Organising and preparing for meetings in line with the central governance structure.
- Hosting and greeting Senior visitors to the Newport factory, coordinating visits, and ensuring a smooth and positive experience for attendees.
- Supporting the creation of communications for both internal and external audiences; including liaising with CAF's external marketing and PR company, to ensure that communications are planned and prepared in line with agreed timelines.
- Responsible for facilitating the creation of the communications plan and holding communication owners to account in updating and tracking their performance against it.
- Facilitating the organisation of events, including communications briefings, engagement activities and offsite meetings to ensure that such events run smoothly.
Required professional experience
NVQ Level 3 or equivalent in Business AdministrationStrong Microsoft office skills, particularly word and powerpoint
Able to understand complex topics to determine and capture the key agreements, actions and owners to produce coherent, concise notes to be shared with all parties.Able to understand complex topics to determine and capture the key agreements, actions and owners to produce coherent, concise notes to be shared with all parties.
FULL JOB DESCRIPTION CAN BE PROVIDED
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Most of us come to work to earn money and as an accredited Living Wage employer, of course you can expect a competitive salary from us; but we also recognise that you spend a lot of time in work, so you must choose your employer well!Built on core values of Excellence, Trust and Sustainability, CAF make beautiful and exciting products that we are all really proud of. It is not always easy to achieve the results we want, so we have recruited a team of amazing people, working together to achieve a common goal.
As a business, we are willing to try new things; so our people need to be flexible and innovative.
Our Equality, Diversity & Inclusion Committee work to ensure that we create a welcoming environment for everyone, where difference is respected; whilst our Employee Engagement Forum are tasked with injecting some fun into the workplace with events and activities throughout the year.
If you want to be purposeful, occupied and part of an awesome team, building an amazing product; the choice is simple - choose CAF.