E-Roster Administration Support Officer
Sherwood is nationally recognised as being an excellent place to work and deliver care. We are rightly proud of the 5,500 colleagues who work here and we are the Health Service Journal’s Trust of the Year in 2020.
The Care Quality Commission rated King’s Mill Hospital Outstanding and Newark, and Mansfield Community Hospitals Good. Overall we are rated Outstanding for care.
For the last three years, we have been ranked as the best NHS Trust to work for in the Midlands and in 2020 we were the third best Acute/Community NHS Trust in England.
Happy colleagues deliver better care. Our teams work in a supportive, inclusive environment, which nurtures wellbeing and has opportunities for development and progression. We do not just care for our patients, we also care for you.
We would love you to join us.
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Job overview
Are you ready to make a significant impact within the Rostering Services Department?
Sherwood Forest Hospitals are seeking a dynamic individual to join our small team in Rostering Services. If you are enthusiastic, hardworking, positive, friendly and approachable then this is the role for you.
The successful candidate will be competent in the use of Microsoft Office, Word, Excel and Power Point. They will posses a high degree of accuracy, attention to detail and the ability to work to deadlines. Full training will be provided.
Apply now to join our team and make a difference in healthcare!
Main duties of the job
To understand the role in more detail, please refer to the attached job description and person specification.
Working for our organisation
Thank you for your interest in this role.
Sherwood is nationally recognised as being an excellent place to work and deliver care. We are rightly proud of the 5,500 colleagues who work here and we are the Health Service Journal’s Trust of the Year in 2020.
The Care Quality Commission rated King’s Mill Hospital Outstanding and Newark, and Mansfield Community Hospitals Good. Overall we are rated Outstanding for care.
For the last three years, we have been ranked as the best NHS Trust to work for in the Midlands and in 2020 we were the third best Acute/Community NHS Trust in England.
Happy colleagues deliver better care. Our teams work in a supportive, inclusive environment, which nurtures wellbeing and has opportunities for development and progression. We do not just care for our patients, we also care for you.
We would love you to join us.
Detailed job description and main responsibilities
To understand the role in more detail, please refer to the attached job description and person specification.
Person specification
Knowledge Requirements
Essential criteria- Good standard of English and Mathematics equivalent to a pass grade at GCSE
- NVQ Level 3 Business and Administration or equivalent level of experience in a similar working environment to the post duties
- Work under pressure to meet deadlines
- Accurate work outputs and attention to detail
- Good attendance record
- Good time management skills
- Motivated and enthusiastic
- Team Player willing to support and assist team colleagues
- Flexible working to meet service demands
- Teaching qualification or experience of IM&T systems training
- Typing qualification RSA 1 or equivalent
Qualifications
Essential criteria- Significant knowledge of rostering system administration and knowledge of the key principles of roster creation/application
- Knowledge of NHS HR policy in relation to workforce rostering
- Knowledge of Information Governance Standards applied to Information systems and data flows
- Knowledge of project management methodologies and experience of application in a previous job role
- Knowledge of database management and maintenance of scheduling systems
- Knowledge of data analysis tools and techniques and experience of application in a previous job role
- Knowledge of how to set up and deliver in-service training with experience of application in a previous job role
Experience
Essential criteria- Well developed verbal and written communication skills
- Well developed report writing and analytical skills
- Highly developed interpersonal skills with meticulous attention to detail
- Able to command respect of multi-disciplinary teams
- IT literate (MS Office, Word, Excel, Powerpoint)
- Experience of team working
- Implementing complex change in a clinical setting at the level of multiple service user understanding
- Experience of working autonomously on a defined set of business objectives to successful delivery
Applicants are kindly requested to refrain from using AI at any stage during the recruitment process.
If you would like this information in an alternative format or in a different language please contact us on 01623 622515 ext 3271.
Please note that we no longer accept handwritten/paper applications and that the email address given on your application will be used for all correspondence regarding this post.
We reserve the right to close a vacancy before the closing date if a sufficient number of applications have been received. Priority for vacancies at the Trust will be given to existing employees of Sherwood Forest Hospitals NHS Foundation Trust whose roles are currently at risk of redundancy due to organisational change.
Only applications received on or before the closing date will be considered for short listing. This is to ensure that the Trust meets its commitment to Equality of Opportunity.
In submitting an application, you authorise Sherwood Forest Hospitals NHS Foundation Trust to confirm any current and previous NHS Service details and you agree to the Trust obtaining and transferring personal date held about you, including Occupational Health data (inoculations and screening tests).This data will be shared using the NHS Electronic Staff Record (ESR) and third party systems via an automated process and will only be used for the purposes of maintaining your employment record.
Please note if you are successful in obtaining this position and the post involves regulated activity you will be required to undertake a Disclosure & Barring Service check. The Trust will pay for the check initially and the money will then be invoiced to you once you've commenced employment.The current price of a check is £26.40 for a standard check and £54.40 for an enhanced. If you are asked to complete a DBS check and have a previous identity that you do not wish to be disclosed to your employer and/or on your DBS certificate, you should call or email the dedicated sensitive applications team before submitting your application.
The team is experienced in dealing with sensitive cases and will advise you of the process and what you need to do.
Please note any genuine job offer letters will only be received if you have applied, interviewed, and received a verbal offer from the appointing manager for a vacancy within Sherwood Forest Hospitals. If you receive a job offer and you are not sure of its authenticity, please report it to the following email [email protected]