Systemic Training Programme Administrator

Flexible working arrangements may be considered and discussions with the recruiting manager regarding this are encouraged.

Job overview

We are looking for an enthusiastic and dynamic member of staff to join our friendly and developing team.

An exciting opportunity has arisen to be an administrator for the Birmingham Systemic Training Programme. We are seeking to recruit to the following position:

Main duties of the job

The successful applicant will need to have good general education, be IT literate including a working knowledge of Microsoft Office and have a minimum of 2 year’s experience in an administrative role. You will have the ability to work under pressure and deal with a number of administrative tasks as well as being able to liaise with students and staff members in a friendly yet professional manner.

Working for our organisation

Uniting our hospitals means more seamless care; more investment to make greater advances in our specialist treatment and world-leading neo-natal and fetal work. Importantly, it also gives us a greater voice in shaping the future of family-centred care.

Birmingham Children's Hospital is a UK leading specialist paediatric centre with an international reputation in several areas.

Birmingham Women's Hospital is one of two dedicated women's hospitals in the UK, with the busiest single site maternity unit, delivering more than 8,200 babies a year offering a full range of gynaecological, maternity and neonatal care.

Forward Thinking Birmingham (FTB) Mental Health Services are a unique, innovative community and inpatient mental health partnership. Alongside partners FTB offers care pathways of mental health assessment and treatment for young people aged 0-25 years old.

Our Trust is committed to creating the best place to work. We believe in promoting and enhancing inclusion, diversity and equality and encourage applications from all areas of the community, who meet the criteria for the role, regardless of age, gender identity, disability, race, religion or sexual orientation.

• To assist the Course Director and Course Tutors in the smooth running of the Systemic Training Programme and in the delivery of tailored training programmes.
• To participate in the co-ordination of Systemic Training activity in order to ensure that staff and students are properly trained in the relevant field.
• To work closely with the Course Director to administer the training ensuring it maintains its local and national reputation for high quality training.
• To develop, manage, carry out and audit the processes for recruiting,contracting and retaining staff and students into the training programme.

Person specification

Qualifications

• Educated to GCSE or equivalent level
• Level 2 typing or word processing qualification

• Business Administration NVQ Level 2 or equivalent

Knowledge/Experience

• 2 years’ experience of working in an administrative role

Skills

• Planning and organisational skills, ability to manage own workload and to re-prioritise, as necessary, to adapt to changing demands
• Positive and professional attitude to work
• Ability to work in a very busy, pressurised environment, to agreed deadlines; whilst maintaining accuracy
• Good diary management skills
• Computer literate with the use of Microsoft packages, particularly Excel , Access and Sharepoint

Communication/Relationship skills

• Ability to work effectively under own initiative; whilst understanding the importance of appropriate lines of communication within Team and Line Management structure
• Friendly and warm approach to others
• Must demonstrate effective communication and interpersonal skills; including telephone and face-to-face
• Must be aware of the need to maintain a high level of confidentiality and conform to all requirements in relation to information governance

Should any new information become available, you will be kept informed of this throughout your recruitment process.

This information will be treated in a confidential manner.