[ref. m76710601] Band 4 Lead Administrator (DDR Project) - Swindon

Job overview

We have a 12 month secondment for a Lead Administrator to support the Dementia Diagnosis Rate (DDR) project in BSW Division. The role will is nominally situated at the Victoria Centre in Swindon, however the role will cover all of BANES, Swindon and Wiltshire and applicants from any area are welcome t apply as much of the work can be undertaken remotely

The role will also assist the BSW clinical lead in preparing DDR performance reports for internal and external stakeholders.

The role will involve active engagement with GP Practice Mangers and admin / coding leads in GP surgeries.

The post holder will be conscientious and forward thinking. A team player with excellent analytical, organisation and communication skills.

Main duties of the job

Provide business co-ordination tor the DDR project, providing admin support to the Clinical Lead for reporting.

Co-ordinate, manage the service, planning and monitor activity levels to ensure optimum use of resources, including budget management

Undertake defined project work as required.

Ensure effective information systems for the Locality/ Division, working closely with corporate teams and supporting performance/service improvement.

Support development of the administrative function and admin processes within the Division by suggesting and implementing changes.

Supporting effective internal and external communication systems within the designated part of the Division, including to external stakeholders.

Working for our organisation

We are AWP (Avon and Wiltshire Mental Health Partnership NHS Trust) a diverse organisation with over 5,000 dedicated staff providing inpatient and community-based mental health care.

We provide services from a range of locations to approximately 1.8 million people living in Bath and North East Somerset (B&NES), Bristol, North Somerset, South Gloucestershire, Swindon, across the county of Wiltshire and in parts of Dorset.

Our outstanding people promote mental health and wellbeing. The expertise and resources within AWP are dedicated to a person-centred approach for those who use our services and for all employees. We recognise that happy and fulfilled employees give better care.

At AWP we actively encourage applicants from all backgrounds; we are particularly keen to encourage applications from people from Black, Asian and minority ethnic backgrounds, those with disabilities and from the LGBTQ+ community. We want people to bring their unique blend of experiences, backgrounds, perspectives and knowledge to AWP, as diversity makes us stronger.

Detailed job description and main responsibilities

For detailed job description, person specification and main responsibilities, please see job description attached.

We are proud to be fostering a diverse workforce that reflects our communities. A key commitment to this is improving staff representation from Black, Asian and Minority Ethnic communities, those from the LGBTQ+ communities, people with ‘lived-experience’ of mental health conditions and people living with disabilities,– we are a ‘Disability Confident Employer’ offering a guaranteed interview to Disabled applicants who meet the essential criteria.

We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service users.

Person specification

Essential criteria

• Business Administration qualification or equivalent competencies acquired through experience.
• Business acumen to include use of Microsoft, Outlook, PowerPoint, Excel and Word.
• Typing speed of no less than 25 wpm.
• Experience of providing business support to Director/s or a Senior Manager/s in a large Organisation.
• Able to plan and prioritise own workload.
• Ability to work to tight deadlines and remain calm under pressure.
• Understanding the importance of confidentiality
• Effective communication skills.
• Keyboard skills to produce reports, spreadsheets, minutes, presentations and correspondence.

• Knowledge of NHS, policies and procedures.
• Ability to demonstrate behaviours consistent with the Trust’s values.
• Project Management Qualification or equivalent competency acquired through experience.

This includes people with a variety of disabilities and neurodivergent conditions (for example autism, ADHD, sensory, physical and learning disabilities).

We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service users.

Click here to view our applicant guidance

Please apply to join us, we would love to hear from you. Any personal details you supply to us are kept safe in line with the General Data Protection Regulations.

Adverts normally close for application a few minutes before midnight on the closing date and we will let you know if we are offering you an interview by email via our recruitment system ‘TRAC’. We contact all applicants within 4 weeks after the closing date, so please check your emails regularly once you have submitted your application; you are welcome to contact us, via the TRAC system, if you have any queries about your application.

Please note the use of AI is monitored and if you have used it in your application you are required to declare this.