Personal Assistant to the Chief Executive

Do you have experience of providing administrative support at director level?

Are you someone with excellent time management skills?

Can you be highly organised and responsive to changing demands?

If so, we’d love to hear from you!

As the Personal Assistant to the Chief Executive you will need to deliver a high quality professional administrative service. You will act as a mentor to Personal Assistants supporting the Executive Team and coordinate activities across the Personal Assistant team to ensure consistency and quality.

You must also possess high levels of integrity given the often highly confidential nature of the Chief Executive’s responsibilities.

Responsibilities include, but are not limited to:

• Pro-actively manage the Chief Executive’s diary and travel arrangements, maintaining free space in the diary, setting reminders for actions and responses, and managing priorities and clashes. Adding reminders to calendar and keeping time free for actions to be addressed.
• Closely liaise with Corporate Office in making arrangements for all meetings between the Chief Executive and the Secretary of State, Ministers, Permanent Secretary, Select Committees and other Senior Government Officials.
• Liaise with Directors and senior management to ensure good quality information is available in advance of meetings, visits and presentations.
• Closely liaise with the Chair and Non-Executive Directors ensuring they have access to appropriate information where needed.
• Analyse papers and prepare them for the Chief Executive’s attention.
• Co-ordinate the workload of the PAs, ensuring cover is provided across all Directors at all times, taking account of annual leave, etc.

Please see the Candidate Pack attached to this job advert for more information about the role and responsibilities.