Project Coordinator - Stratford-upon-Avon - ref. f9520515

£competitive salary + benefits

If you’re looking for a foot in the door to the world of live events project management, this is it. Or, if you’re already a dab-hand at organisation and administration and looking for a new challenge, read on…

Who are we?

We are Bray Leino Events, 100+ event professionals, working out of offices in Bristol, London, Devon, Stratford upon Avon, and Chicago. We deliver upwards of 200 events every year, from exhibitions and conferences, to summits, galas, awards, product launches, roadshows and everything in between.

We work all over the globe, face to face and virtually, with brands, businesses, charities, and governments who all have one thing in common – they have a key message that needs to be articulated through the unique environment of a live event.

These are not standard events. We imagine differently. We create spaces where leaders make international headlines, and sometimes change the world.

And we have great time doing it.

The role

The Events Project Co-ordinator is a crucial administrative cog in our project team. This is a varied and interesting role that touches almost every aspect of what we do. Keeping us organised and in business, on budget, and on deadline.

You’ll be creating and monitoring schedules, ensuring files are in order, managing purchase orders and invoicing. Working closely with our Project Managers, you’ll make sure they’re prepped for client meetings, and ensure those meetings are properly documented.

There’ll be plenty of communication with suppliers, designers, show organisers – in the UK and around the world - checking requirements, confirming deadlines, finding suppliers, sourcing hotels, travel arrangements, and materials.

And there’ll be opportunities to develop your project management skills on smaller client projects and internal projects.

One thing’s for certain, it won’t be boring.

About you

You will have some administrative experience under your belt - or you’ll be able to tell us how your enthusiasm and organisational talent will enable you to smash this job.

Ideally, you know your way around Microsoft Office. Being a clear and confident communicator is crucial. You’ll have no problem making yourself understood - in writing and on the phone - whether you’re talking to colleagues, clients, or suppliers.

But the most important thing - we work on big, complex projects, with tight deadlines and big stakes. So, you need to be comfortable working as a member of a close-knit, high performing team.

• Work with and effectively support the project management team on pre-, live- and post-event management, including:
• Working with suppliers, booking services, ordering items, confirming deadlines and delivery details.
• Liaising with third parties to manage event logistics – accommodation, travel, deliveries etc.
• Finance support - monitoring payment schedules, issuing POs and raising invoices.
• Monitor inbound calls and emails, responding within agreed SLAs.
• Attend meetings and produce contact reports.
• Support on-site event delivery – UK and overseas. Sometimes working weekends and evenings as required.
• Actively contribute to internal meetings and discussions

• Can demonstrate a passion for events
• Takes pride in their work
• Remains calm under pressure, can manage a number of tasks simultaneously and maintains excellent attention to detail while working to tight deadlines
• Can work effectively and efficiently with logistical data, ensuring all records and databases are kept in line with best practice and all information is recorded accurately
• Is an effective communicator with strong interpersonal skills with the ability to build rapport with a range of people
• Is not afraid to pick up the ‘phone
• Has great writing and administrative skills, with competency in using Microsoft Office – Excel, Outlook, Word, PowerPoint
• Is flexible and wants to travel within the UK and abroad for a few days at a time – often working long hours during events
• Has an appetite and willingness to learn, not afraid to ask questions

What we offer

For starters, you get 25 days holiday, which goes up to 29 after 2 years. There’s a company pension scheme, cycle to work scheme, and an extensive employee discount scheme that will save you money on everything from gym memberships to eating out.

We play hard. We throw awesome seasonal staff socials, finish early on Fridays in the summer, and we close down every year between Christmas and New Year.

And if you refer a friend to come and work for us, we’ll pay you a finder’s fee.

The serious stuff

We take the serious stuff seriously. You’ll be given access to the learning and development you need to grow and progress. And we have clear codes of conduct and policies on issues like equality, diversity & inclusion, and sustainability. So if you have a view or an idea, we’ll want you to be involved in helping us always be better.

If this sounds like something you could see yourself doing, get in touch now.

Delivering measurable, results-driven campaigns as the preferred creative partner for real business growth. We offer top-tier agencies, strategic specialisms and global reach delivering outstanding performance for brands. We call it Work That Counts™ www.themission.co.uk

Over 1,100 people across 25 locations and 3 continents.