Office Administrator - The Potteries Centre

Purpose of the Role

To support the Centre management and administrative function and provide additional support to Centre operations on a ad-hoc basis.

The role will vary from a broad range of routine administrative and office tasks, providing administrative assistance to various managers, all the way through to assisting centre staff during Centre events, or when incidents occur.

Key Responsibilities

Examples of tasks include:

Compiling and processing Centre statistics to a high standard of accuracy and timeliness

Managing various diaries and room bookings

Assisting in property, facilities and tenant management administration tasks

Monitor various email inboxes, replying ot passing to relevant departments

Raising and receipting purchase orders

Dealing with and resolving invoice queries

Assisting with utilities invoices and queries

Carrying out cash reconciliation, producing weekly reports

Administration of car park schemes

Receiving and hosting visitors, including arrangements for hosting meetings.

Daily management of the contractor tracking system and so on.

Assisting in drafting budgets including helping with sourcing tenders and supporting documentation

Maintain Centre information systems and carrying out routine audits of such information

Maintain the standard of office tidiness and currency of noticeboard information

You will need to be able to maintain positive and productive working relationships with a wide variety of people, including members of the public, the on-site teams through to senior management and our client.

Skills, Knowledge and Experience

Demonstrable administration and office experience, showing the ability to manage your own workload and carry out routine administration, office-based tasks to deadlines in an accurate manner

Experience in hosting visitors and meetings

Good standard of English and Maths.

Good IT skills including the use of Microsoft packages

Ability and willingness to do other Centre tasks outside of routine administrative work.

High standards of initiative, attention to detail, flexibility, can-do attitude, resilience, professionalism, and discretion

Working Hours - Monday to Friday 9pm to 5.30pm.

Occasional weekend, evening and bank holiday working is required, especially around Centre and seasonal events including Christmas. (Time will be given in lieu).

Salary - c. £23-24.5k

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Please see our Benefits Booklet for more information.