Administrative Assistant
Job overview
We currently have an exciting opportunity for an Administrator that is looking for a new challenge to work in an organisation that will help you develop and achieve your goals to become the best you can be.
We are looking for an Administrative Assistant to join our District Nursing Team based at Greenhill Health Centre in Lichfield. The Service offers nursing interventions to adults living in the Lichfield and Burntwood areas with their own homes.
The post holder will be working as part of a team of other Administrative Assistants who are based in Tamworth. The post holder will be expected to be able to use their own initiative and judgement, although they will be well supported by other admin staff and through the clinical and professional networks accessible through the community teams.
We are looking for someone that can identify with the following skills:
- Enthusiasm to provide a high quality administrative service.
- Strong computer skills in particular Word and Outlook.
- Attention to detail.
- Good grammar and written skills.
- Honesty, integrity and commitment.
- Quick thinking as priorities can change.
- Team player.
- Able to work well in an ever changing multi-professional team - including but not limited to Nurses, Prescribers and GP’s.
Main duties of the job
Our Administrative Assistants are an integral part of our Admin Team. The role is busy, challenging and rewarding. We are currently looking for a Administrative Assistant working 30 hours per week, supporting the District Nursing Teams covering Lichfield and Burntwood, there is also some time spent supporting the Ambulatory Clinic staff.
What will the role entail?- Utilise the patient administration system (RiO) on a daily basis keeping accurate records.
- Carry out administrative tasks such as photocopying, scanning, uploading documents, typing.
- Use a variety of electronic systems (MS Office, RiO, E-Proc).
- Support the team in carrying out admin work requests.
- Confidently handling queries of a challenging/sensitive nature.
- Concise & accurate message taking.
- Maintaining stock levels of essential equipment, including dressings and ensuring storage areas are clean and tidy
- Supporting Operational Lead/Manager in obtaining data for reports
Working for our organisation
By joining Team MPFT, you will be helping your communities and in return for this, we will support you by;- Supporting your career development and progression
- Excellent NHS Pension scheme
- Generous maternity, paternity and adoption leave
- Options for flexible working
- Up to 27 days annual leave (increasing with service up to 33 days) and the opportunity to purchase additional leave
- Extensive Health and Wellbeing support and resources
- If you work in our community teams, we pay for your time travelling between patients
- Lease car if you complete more than 500 business miles per annum, fully insured and maintained (including tyres), mileage paid at lease car rate
- Salary sacrifice car - fully insured and maintained (including tyres), your gross pay is reduced by the cost of the vehicle before tax, NI and pension deductions are calculated, mileage paid at business rates
- Salary sacrifice bikes up to £2k
- Free car parking at all trust sites
- Free flu vaccinations every year
- Citizens Advice support linked with a Hardship Fund for one off additional support up to £250 (if the criteria is met)
And more. We are proud to be a diverse and inclusive organisation and there is a choice of staff networks that help you meet like-minded people.
Detailed job description and main responsibilities
Please read and review the attached Job Description & Person Specification for further details on this role.
Person specification
Qualifications
Essential criteria- NVQ Level 2 in Business Administration (or equivalent level of administrative experience)
- Minimum 1 year admin experience
Experience
Essential criteria- Relevant experience of working in an office environment
- Relevant experience of undertaking office procedures with minimal supervision.
- Excellent typing skills.
- Proficient in the use of computer packages, including Microsoft Office
- Previous experience of working within the NHS
- Experience of using RiO or a patient clinical system.