Operations Coordinator

Operations Coordinator

Salary: £26 - £27,000 Full Time Equivalent (Prorated for Part-time)

Monkton is looking for an enthusiastic and organized Operations Coordinator to assist and support the Operations Department.

• To assist and support the Operations Head of Department to coordinate tracker requests and communications of tracker software.
• To submit weekly reports to SLT for the maintenance tracker on behalf of the DOO.
• To supervise the ordering and distribution of purchases of consumables for the Operations and Finance teams.
• To support the Director of Operations with administration duties including diary management.
• To support the Director of Finance with diary management and any admin tasks when required.
• To take minutes at the SLT Operations fortnightly meeting and to monitor the action register.
• To take minutes during meetings and to update the action logs accordingly and to action any resulting tasks that may be assigned.
• To gather information from relevant areas for the renewal of the School’s insurance on an annual basis and to work in conjunction with our insurance brokers to ensure any claims are handled and that all relevant insurance information is stored and distributed to those who require it.
• To regularly read School notices and communications to ensure familiarity with routines, events, news and expected visitors in order to be prepared and informative.
• To administer and coordinate the school policy for contractors, keeping approved contractor lists and checks uptodate. To maintain the contractor’s database to ensure relevant forms and insurance documents are completed by the Contactors and stored appropriately.
• To liaise with HR to arrange for DBS checks for Contractors and consultants.
• To keep and maintain an accurate record of papers and electronic correspondence and files on behalf of the Director of Operations and handling all filing including confidential and statutory documents.
• Log and organise the School key press, sign out any key and log.
• To assist DOO with communicating effectively with the surrounding community of Monkton including the Parish Council and Parents Committee's to ensure that the School causes minimum disruption to local residents.
• To assist in event planning and coordinating compliance and insurance documentation.
• To liaise with external agencies such as water and power networks etc to ensure any planned works are communicated to staff and parents alike.

• Raising purchase orders for Operations departments and allocation of invoices to POs.
• Assist with the management of the Operations budgets including budget awareness and correct allocation of costs to budgets.
• To support the accounting administration for departments line managed by the DOO.

• Occasionally sending Emergency or critical communications outside of working hours or on weekends.
• Occasionally work additional hours or work at weekends to assist with School events and open days.
• To cover School Reception when required, responding to incoming calls and emails and directing them appropriately.

For further information please see the Candidate Information Pack.

Safeguarding

Monkton Combe School is committed to safeguarding and promoting the welfare of children and applicants must be willing to undergo child protection screening appropriate to the post including checks with past employers and Disclosure and Barring Service.

How to Apply

Closing date: 21st March

You should submit your application form and letter of application by clicking on the 'Application Page' button at the bottom of this page.

We encourage early application as we reserve the right to close this vacancy early if suitable candidates are found. If you would like more information, please do not hesitate to contact a member of the HR department on 01225 721181.