Senior Capital Project Manager - Estates and Facilities
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Job overview
An exciting opportunity has arisen in the Estates and Facilities Department at Mersey and West Lancashire Teaching Hospitals NHS Trust. We are looking to recruit an experienced, competent, self-motivated, enthusiastic, dynamic, proactive and flexible individual who will carry out the role of Project Manager in our acute PFI hospitals and community portfolio.
You will have a key role in the delivery of strategic major and minor projects across the Estate, all with varying complexity, timescales and budgets. You will support the Trust in development of business cases and the implementation of the extensive capital and lifecycle programme.
You will have the opportunity to develop the role, which will provide a professional, customer focus, high quality service, promoting a project management culture in the Trust and to our partners.
We are looking for someone with significant experience of project management in a healthcare or public sector environment, with a proven track record of delivering to timescales and budget. Experience of a PFI environment would be desirable.
Main duties of the job
The post-holder will develop and maintain systems and procedures to demonstrate and maintain compliance with the PFI Project agreement and levels of quality and service. Ensuring that such systems and procedures are used to effectively manage the PFI Contract is a key element of the post.
The post-holder shall, in partnership with New Hospitals and its sub-contractors, ensure that all elements of the Project Agreement are met and any areas of non-compliance are resolved.
The post-holder will work proactively with the Trust’s HR representatives, New Hospitals and its sub-contractors to manage Retention of Employment (ROE) staff.
The post-holder will act as the Trust’s intelligent client in respect of the PFI contract and associated FM services.
The post holder will manage on behalf of the Deputy Director of Estates and Facilities delegated budgets related to the PFI and FM services including community services.
The post-holder is responsible for recruitment, management and retention of subordinate staff, including negotiations on behalf of the Trust with staff groups, organisations and unions.
The post-holder will deputise for the Deputy Director of Estates and Facilities as required by the exigencies of the service.
Work closely with Community Health partnerships, NHSP and other organisations in negotiating external property leases on behalf of the Trust.
Working for our organisation
Mersey and West Lancashire Teaching Hospitals NHS Trust serves a population of over 600,000 with a workforce of over 9000 dedicated and skilled staff across 21 sites.
We strongly believe that the communities we serve should all have access to Five Star Patient Care.
Our Services
Acute Care
Providing emergency and maternity services at Whiston, Southport and Ormskirk hospitals, and medical and surgical specialties across all our sites.
Primary Care
Providing primary care services at Marshalls Cross Medical Centre situated in St Helens Hospital.
Community Services
Providing adult community services for St Helens and a wheelchair service in Chorley, South Ribble, and West Lancashire. Our inpatient unit at Newton Community Hospital is where patients needing acute hospital beds can continue rehabilitation, freeing up space for more unwell patients.We also provide urgent care at our Urgent Treatment Centre located in St Helens town centre.
Specialist Regional Services
We provide the Mersey Regional Burns & Plastic Surgery Unit at Whiston Hospital and the Spinal Injuries Unit at Southport Hospital to more than 4 million people across the whole of Merseyside, West Lancashire, Cheshire, Isle of Man and North Wales.
Achievements:
- Rated Outstanding by CQC Inspection August 2018
- Top 100 places to work in the NHS (NHS Employers & Health Service Journal)
- National Preceptorship Accreditation (2023) for Nursing & AHP Preceptorship Programme
Detailed job description and main responsibilities
KEY DUTIES- To develop and implement systems and procedures to ensure that specified contract performance indicators are monitored, validated and recorded.
- To lead in effective communications and regular forums with New Hospitals and its sub-contractors to ensure compliance with the Project Agreement
- To develop formal monthly reporting mechanisms to the Deputy Director on performance against the Project Agreement, identifying any areas of non-compliance and remedial actions taken.
- To ensure that the Unitary Payment made by the Trust reflects the appropriate payment from the Financial Model, and includes any revenue impacts, of variations or volume sensitive service adjustments.
- To negotiate with New Hospitals and their sub-contractors to agree contract variations, additional services, changes etc.
- To negotiate annual price list changes for catering, vending, hospitality services, minor works, etc.
- To liaise with New Hospitals and its sub-contractors on all aspects of Facilities Management to ensure there is an effective, seamless service provision to patients, visitors and other users.
- To take the lead for the Trust in the regular market testing of FM services as required by the project agreement. This will include the updating of specifications method statements and performance monitoring systems to ensure the Trust receives best value for money through the competitive tendering process.
- The post-holder will work proactively with the Trust’s HR representatives, New Hospitals and its sub-contractors to ensure that staff employed under the retention of employment model are managed effectively and in accordance with Trust procedures.
- As the Trust’s intelligent client, the post-holder will ensure that proposed variations to the Project Agreement are managed to obtain value for money for the Trust.
- To liaise with NewHospitals in any review of Trust contingency plans (e.g. disaster and business continuity planning).
- The post-holder will oversee the Trust’s Irregular Maintenance Budget.
- To negotiate and manage retained estate service level agreements.
- Overall responsibility for the effective implementation, development and promotion of the national Clean Hospitals and related patient environment issues.
- Develop effective systems that will allow users of the service to obtain maximum satisfaction from the FM services and to ensure future service provision reflects the changing needs of the Trust.
- To liaise with service users (staff, patients and visitors) to understand the customer’s views and requirements and ensure these are fed into negotiations with NewHospitals and its sub-contractors and other non PFI organisations.
- Ensure NewHospitals and its sub-contractors input into key Infection Control projects, in liaison with the Trust’s infection control team.
- Consult with the Trust’s infection Control Team regarding key issues within the contracting process for Facilities Management.
- To investigate and respond to facilities related complaints in accordance with Trust related Policies and Procedures.
- To author, implement and review facilities contingency plans and to participate in disaster and continuity planning across the Trust.
- Maintain Professional Registration
- Adhere to relevant Code of Practice of Professional body.
- Produce statistical information, option appraisals, recommendations and business cases in appropriate word processor, spreadsheet, database, and project management formats to Directors, the Trust Board, Department Heads, etc. as required.
- Take responsibility for personal Continuing Professional Development including mandatory training, Authorised/Nominated Person certification, attendance on courses and seminars, and via publications and the internet.
- Facilitate training and development of subordinate staff to meet statutory requirements, their personal aspirations, and the exigencies of the service.
- Provide effective management, support and discipline to directly managed staff including technical guidance, supervision and practical support.
- Ensure continued appraisal of staff performance to develop and maintain the highest professional standards.
- Undertake recruitment, selection and induction of staff in accordance with the Trust’s policies and procedures.
- Support the Head of Estates and Capital Development in developing effective recruitment/retention and succession planning strategies.
- Monitor and manage staff sickness and absence levels in accordance with Trust policy.
- In liaison with the Trust’s Finance representatives the post-holder will manage elements of the PFI Unitary payment and retained FM budgets on behalf of the Deputy Director of Estates and Facilities.
- To report to and assist the Deputy Director in identifying cost improvement opportunities in support of the Trust’s Financial Strategy
- To support the Deputy Director in ensuring the smooth implementation of Trust Objectives and NHS policy.
- To author, implement and review Trust policies and procedures as required and to ensure that policies and procedures produced by New Hospitals and their contractors meet the needs of the Trust.
- The compilation verification presentation and submission of returns to external organisations.
- To procure goods and services in accordance with the Trust’s standing financial autonomy limits and to ensure that services are delivered in accordance with devolved budgets, financial limits and value for money requirements.
Person specification
Qualifications
Essential criteria- Degree and/or professional qualification or equivalent experience
- Sustained record of continued professional development
- Postgraduate degree e.g., Masters level MBA, marketing qualification
- PRINCE2 or equivalent experience
- Live membership of relevant professional body
Knowledge & Experience
Essential criteria- Possesses the appropriate maturity, seniority, credibility and presence to represent the Trust at a senior level
- Financial management experience, commensurate with operational management
- Experience of line management of staff
- Knowledge and understanding of quality and performance auditing systems and processes
- Evidence of significant involvement / leadership of redesign and change management
- Understanding of the NHS and its infrastructure
- Experience in dealing with and managing conflict.
- Commercial awareness, with an ability to understand Private Sector drivers
- Significant operational management experience in Facilities Services
- Experience and skills in managing complex contractual relationships ideally in a PFI environment
Skills
Essential criteria- Ability to work under pressure and to react rapidly to changing requirements and demonstrate the ability to plan and use own time productively, economically and effectively.
- Ability to present well-reasoned and structured argument orally and in writing
- Analytical skills
- Proficiency in the use of ICT
- Ability to explain complex matters
- Proven ability to work to deadlines and to translate priorities into logical actions
- Excellent negotiating and influencing skills
- Excellent professional and strategic leadership skills with the ability to manage multidisciplinary teams and demonstrate good team building and people management skills
- Personal gravitas and credibility that generates trust and confidence in others
- Self-disciplined with high level of personal integrity
- Ability to deal with confidential issues in a professional and sensitive manner
- Enthusiasm and stamina to achieve goals
- Displays initiative, and innovative thinking
- High degree of self-awareness
- Prepared to work flexibly and travel between sites within the region.
- Ability to manage work pressures effectively
Thank you for considering an application to work for Mersey West Lancashire NHS Trust. MWL is an exciting and forward-thinking NHS Trust who are one of the best places to work for in England.
Given sometimes we receive a high volume of applications to work for us, please be aware, that we may close a vacancy earlier than stated should a sufficient number of applications be received from which a shortlist can be confirmed. Therefore, you are advised to apply at your earliest convenience.
The Trust may contact you during the recruitment process for your feedback on your experience. We always aim for continuous improvement in our practice.
Equality, Diversity, and Inclusion
We actively cultivate a professional environment of fairness, equality, dignity, and respect for all individuals. We welcome individuals from all backgrounds and value the unique skills, perspective and experience you bring. We are grounded in the belief that diversity enhances our collective strength, fostering innovation and excellence within our workforce.We welcome all applications irrespective of people’s race, disability, gender, sexual orientation, religion/belief, age, gender identity, marriage and civil partnership, pregnancy/maternity and in particular those from under- represented groups.
As a Disability Confident Leader, we commit to offering an interview to all disabled applicants who meet the minimum criteria for the job (the essential criteria) listed in the personal specification. If you wish to apply under this Guaranteed Interview Scheme, please indicate this on the online application form.
If you are having difficulty completing an online application, or require any disability reasonable adjustments, to the application process, please contact [email protected]
We also commit to offering an interview to all armed forces veterans who meet the minimum criteria for the job (the essential criteria) listed in the personal specification. If you wish to apply under this Guaranteed Interview Scheme, please indicate this on the online application form.
The Trust operates anonymous shortlisting where no personal information about you, including your name or personal details are shared with the recruiting manager. No equality information is shared at any time during the recruitment process with the recruiting manager or other people involved in the decision-making process.
The equality monitoring information you provide is used in the following situations: to review our recruitment practices; where a job is limited to a specific person to verify their eligibility to apply; and to offer disability reasonable adjustments to the recruitment process.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years.Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Following the recent update on UK immigration policy for those on a Health and Care Visa or Skilled Worker Visa, please click here to check your eligibility before applying for this post as we may be unable to provide sponsorship.
Disclosure and Barring Service Check
If this post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Please note if applicable, applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment.
If you have not already done so, you are therefore encouraged to enrol for the DBS Update Service to which a small annual fee of £13 per year applies.
Flexible Working
We actively support flexible working patterns throughout MWL. Changes made to the NHS Terms and Conditions of Service Handbook mean that:
- All employees have the right to request flexible working from day one of employment.
- There is no limit on the number of requests they can make.
- Employees have the right to make requests, have them considered, regardless of the reason.
At Mersey and West Lancashire Teaching Hospitals NHS Trust, we will consider requests for flexible working. We would also encourage you to also discuss flexible working options at interview stage.
Working for Team MWL
Staff recognition is especially important to us; as well as performance reviews and appraisals, we recognise staff through Employee of the month. Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (where applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts.Our Staff Health and Wellbeing programme offer a variety of services.
The Trust is a non-smoking across all our sites. Failure to follow this rule could lead to disciplinary action. For more information, see the Smoke Free NHS website
You must ensure that your application, including personal statements and behaviour examples, are truthful and factually accurate. Please note plagiarism can include presenting the ideas and experience of others, or generated by artificial intelligence, as your own.
The Trust will not accept applications which are found to be AI generated.
Additional Information
Before applying, we encourage you to review the Trusts Values and Behaviours which are We are KIND, We are OPEN, We are INCLUSIVE, which can be found here.
An applicant guide to help and support you with your application and what to expect during your recruitment journey can be accessed in the supporting documents.
Good luck with your application. We hope to welcome you to Team MWL very soon.