PA/Senior Administrative Assistant Temp to perm or 3-6 month FTC
Role Overview:
We are looking for a temp to perm PA/Senior Administrator to join our team in Basingstoke on a Hybrid basis (2-3 days a week in the office)
You will provide comprehensive administrative support primarily to one executive, and other senior leaders as required.
You will be responsible for managing the executive’s calendar, arranging their travel and other associated activities, as a priority.
In addition, as appropriate, you will provide support with travel and administrative activities for other leaders.
You may also undertake project activities such as; events management, local office administration and ensuring smooth and efficient operations.
The contract will be for an initial 3-6 months with a chance to either extend or make permanent
You Will:
- Executive Support: Provide proactive high-level administrative support to the executive, including managing schedules, organizing meetings, handling correspondence, travel and expense management, preparing reports and presentations.
- Administrative Assistance: Working with the EA team to support other leaders and managers with administrative tasks such as scheduling, document preparation, travel expense management and meeting coordination.
- Travel Management: Coordinate travel arrangements, including booking flights, accommodations, and transportation for the senior executive and other team members.
- Communication: Serve as a point of contact for internal and external communications, ensuring timely and professional responses.
- Event Coordination: Assist in planning and organizing company events, meetings, and conferences.
- Documentation: Maintain accurate records and files, ensuring confidentiality and security of sensitive information.
- Office Management: Support the day-to-day operations of the local office, including maintaining office supplies, coordinating with vendors, and ensuring a smooth workflow.
- Project Support: Provide support for special projects and initiatives as directed by the executive and other leaders.
- Problem Solving: Address and resolve administrative issues promptly and efficiently.
Requirements:
- Proven experience as a PA/Senior Administrator or in a similar administrative role working in a fast-paced environment.
- Experience of working in a global organisation and operating across multiple time zones.
- Excellent organizational and time-management skills.
- Strong written and verbal communication abilities.
- Detail-oriented and able to multitask and prioritise effectively.
- Strong interpersonal skills; ability to deal with people of all levels; flexible and pragmatic with an agile approach
- Ability to work collaboratively with key stakeholders and as part of a team. Build and maintain excellent working relationships with both external contacts and employees worldwide.
- High level of proficiency in office software (e.g., Microsoft Office Suite), including PowerPoint, SharePoint, Teams etc.
- Ability to handle highly confidential information maintaining discretion at all times. M&A experience desirable but not essential.
- Experience of preparing presentation material to tight deadlines.
- Experience in office management would be desirable but not essential.
Business Overview:
Genus is an agricultural biotechnology pioneer. We are a global FTSE 250 company, headquartered in the UK, and listed on the London Stock Exchange. Genus PLC has a presence in over 70 countries and a global workforce of over 3,000 employees and growing.We are a worldwide leader in porcine and bovine animal genetics, partnering with farmers to transform how we nourish the world – a mission that is important to a sustainable future.
Our vision is clear: Pioneering animal genetic improvement to sustainably nourish the world.
Our Values- Collaborate as One Team
- Create Value for Customers
- Innovate with Purpose
- Never stop improving
DEI
Genus is a place where you can be yourself and be part of a growing global team. We have a culture of respect, openness and fairness for all. Whatever your background, your role or your area of work, you will have the chance to thrive in an environment that inspires, challenges and supports you to succeed.
Benefits Overview:
Based on FTE- Performance related bonus
- 25 days holidays + Bank Holidays
- NFU Pension (3% employer contribution)
- Health Cash back scheme
- Employee Assistance Program
- Employee share plan
- Hybrid working with a blend of office and home work
- Flexible Working Policy (Where appropriate/practicable)
- Enhanced maternity leave 12 weeks at full pay followed by 4 weeks at 50% followed by SMP
- Comprehensive L&D program including career development programs, access to Genus University and Mango (languages)
Equal Employment Opportunities:
Genus is an equal opportunity employer. In accordance with anti-discrimination law, it is the purpose of this policy to effectuate these principles and mandates. Genus prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.Genus conforms to the spirit as well as to the letter of all applicable laws and regulations.
Recruitment Fraud Warning:
Genus plc will never ask you to provide fees or payment for computer, software, or other equipment or supplies during the recruitment and/or onboarding process. If you have any questions about your individual application, please contact the Genus Talent Acquisition team at recruiting@genusplc.com.