Procurement Systems Administrator - NHS - ref. h36370323
Joining the Trust also allows you access to a number of saving options via our salary sacrifice schemes and a wide range of discount opportunities with retailers and service providers.
Job overview
An excellent opportunity has become available in the Procurement department for a hardworking and dedicated Procurement Systems Administrator at Sheffield Teaching Hospitals (STH).
We are looking to recruit an organised and enthusiastic individual to provide systems administrative support to the department through maintaining Procurement systems and processes, whilst developing efficient and effective data sets.
Main duties of the job- The purpose of the role and the main duties of the job include,
- To assist in maintaining the timely and effective functioning of Procurement related IT systems, underpinning the Trust’s business operations.
- To provide support and assistance to service users of Procurement related IT systems by providing approved access, advice, support, incidence resolution and/or training solutions or incident escalation actions as relevant.
- To support the production of timely system reports, which support business operations and ensure effective and relevant distribution.
- To develop and maintain product catalogues to support commercial performance and regulatory compliance.
- To support the analysis of expenditure data and identify areas of opportunity, which may result in cash releasing savings.
- To provide supplementary support to the Procurement Analyst (PA) in analysing Procurement activity.
Working for our organisation
The Procurement department provides procurement and supply chain services to both Sheffield Teaching Hospitals (STH) and the Sheffield Children's Hospital (SCH).
The department’s procurement team take responsibility for developing strategies to meet the procurement needs of individual directorates and the Trust as a whole, and for delivering measurable savings from revenue expenditure in line with the Trust’s formal Savings Plan.An exciting opportunity has arisen for Procurement Systems Administrator to join the Procurement department; a role which will be pivotal in maintaining Procurement IT systems and providing data that will help to deliver substantial savings to the Trust.
You will be working for an organisation which values and respects all its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
Detailed job description and main responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person specification
Education and Qualifications
Essential criteria- GCSE Maths & English grade C/4 or above or equivalent qualifications / experience.
- NVQ 3, A-Levels or equivalent standard, or equivalent experience.
- Degree in any subject or equivalent qualification/experience
Experience
Essential criteria- Experience of using Microsoft applications, specifically Excel.
- Experience of interpreting analytical data.
- Experience of maintaining a database.
- Experience of combining data from multiple sources and producing Analytical reporting.
- Experience of systems maintenance and administration.
- An understanding of the purchase to pay lifecycle
- Experience of Systems Implementation and Administration
- Experience of working in Purchasing / Sales / Purchase Ledger
- Basic financial awareness
- Experience of working in Procurement setting
- Experience of eProcurement landscape
Skills and Knowledge
Essential criteria- Competent and confident in the use of IT packages, particularly Microsoft Windows – including Word, Excel, and Outlook
- Ability to work with figures and demonstrate numeracy.
- Experience of training staff.
Personal Qualities
Essential criteria- Well-developed communication skills, verbal and written.
- Positive team player.
Candidates are advised to read the attached guidance on using AI technology. When you complete your application, you are required to declare that the information in your application form is true and complete. The personal statement is exactly that; personal.
When selecting to apply via NHS Jobs, you will be redirected to our preferred recruitment system called Trac. You will be asked to create and submit your application via the Trac recruitment system.
You will not be able to track the progress of your application or receive messages through the NHS Jobs website, and furthermore, as an employer, we will not be able to respond to any e-mails sent to us via the NHS Jobs website. All communications should be sent via your Trac system account.
If you are offered employment at Sheffield Teaching Hospitals your information will be transferred from the Trac recruitment system into the national NHS Electronic Staff Records system. In addition, in submitting an application form, you authorise our Trust to confirm any previous NHS service details via the ESR IAT process should you be appointed.
Please note, all communication regarding your application will be made via email sent via the Trac recruitment system, please ensure you check your junk/spam folders as emails are sometimes filtered there.
The Trust is committed to its obligations in accordance with the Equality Act 2010, and we positively encourage applications from all sections of the community. Should you require any assistance in applying for the position please contact the General or Medical Human Resources Departments on the number identified on the NHS Jobs page for the organisation.
Job Share applicants are welcome for all full time posts unless indicated but cannot be guaranteed. In addition for Fixed Term Contracts, internal secondments may be considered, please seek the approval of your current line manager before applying for the position.
All employment with the Trust is subject to a number of NHS Employment Checks being met to a satisfactory standard including verification of identity, eligibility to work in the United Kingdom, references and qualifications in addition to professional registration, a disclosure and barring records check and occupational health check if these are deemed to be a requirement for the position to be undertaken.
For more information about our organisation and the opportunities available, please visit our website and follow us on Twitter and Facebook.