Administrator Receptionist

• Permanent - full time - 37 hours per week
• Ivybridge
• Salary: £24000 - £26500 pa DOE
• Onsite parking
• Nest Pension

My client in Ivybridge is seeking a dedicated Receptionist / Office Administrator to be the first line of contact for their visitors, clients, and colleagues. This role is crucial in ensuring the efficient and effective running of the reception and supporting the Partners and the wider team with a full range of clerical and administrative duties.

Day-to-day of the role:

• Perform general clerical duties, including mailing, filing correspondence, preparing payrolls, and placing orders.
• Arrange meetings, schedule appropriate times, book rooms, and plan refreshments.
• Manage Partner diaries and correspondence by answering emails and sorting mail.
• Assist in planning and arranging events, including organising catering.
• Manage the reception area, attend to clients and visitors, and provide hospitality.
• Answer phone calls and transfer them as necessary.
• Draft, format, and print relevant documents.
• Maintain stock of supplies by anticipating work requirements and distributing them.
• Interact with Partners and the team to fulfil their requests.
• Create agendas and take meeting notes when required.
• Assist in purchase orders, invoicing, and setting up new client accounts.
• Respond to non-legal client queries and maintain financial database records.
• Manage outgoing post and photocopy and file documents as needed.
• Maintain accurate records for employee holiday requests.
• Update and manage website content and social media profiles.
• Perform additional duties, such as drafting brochures and marketing material.

Required Skills & Qualifications:

• Proven experience in clerical and administrative roles.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks and prioritise effectively.
• Proficiency in Microsoft Office and other office management tools.
• Strong organisational skills and attention to detail.
• Experience in handling confidential information with discretion.