Book Keeper

Established in 1982, my clients are a family-owned UK business specializing in the import and distribution of its own brand of products into education, retail, and wholesale channels.

They are now looking to add to their busy team a Bookkeeper.

Pension

• Minimum AAT level 3 bookkeeping / accounting.
• 2-3 years working within a family SME trading environment, as opposed to a corporate accounting firm.
• Experience of accounting software, MS Navision ERP or Business Central.
• Effective communication skills, confident in presenting financial information.
• Daily routine by priority

1. Processing invoice discount submissions and drawing funds from Bibby Invoice Finance facility.
2. Checking bank account balances, ensuring bank balances match Navision ledger balances, address issues immediately.
3. Allocate new incoming payments (from Bibby and direct banking facility) in Navision system, includes multi-currency reconciliation.
4. Set up bank payment approvals for MD. Payments will be for manufacturers or service suppliers and will include deposit or balance payments (updating critical path), other payments will be for services such as rents, utilities, HMRC, payroll etc.
5. Maintain up to date journal entries and posting to the general ledger to record and summarize business transactions. You will maintain within the ledger all necessary information to create financial statements, like the business balance sheet, cash flow statement, and income statement transactions.
6. Sending sales invoices to customers using Evo-Mail automated service from ERP.
7. Check & update exchange rates and FC revaluation in ERP.
8. Relating to sales ledger, checking and following up on aged debtors, resolving queries, handing unable to recover / seriously OD debtors to recovery agents.
9. Entering and correctly calculating imported landed cost stock entries in ERP based on costings information from import clerk (freight, duty, purchase price etc.)
10. Any other task based on importance and priority.

• Sending statements, invoices, credit notes to customers using EVO auto mail function in ERP
• Perform credit control tasks

o check customer credit ratings and set up credit accounts.

• Setting up Vendor & Customer accounts (verifying supplier / customer company data, approving credit facilities using in house methods, Credit Safe Reports and Atradius Credit Insurance facility).
• Buying forex using agent for U$D or EUR needs.
• Generally updating internal databases and ERP.
• Any other task based on importance and priority.

• Payroll preparation in readiness to outsource to agent, complete RTI Submission.
• Pension payments, staff pension administration and portal management.
• Month-end journal posting (wages, accruals, prepayment, intercompany fixed cost) including director’s loan balance reconciliation).
• VAT submission
• HMRC Deferment and PVA Statement reconciliation (Import/ Stock Controller help verify data).
• Month end reconciliation for invoice finance (Bibby).
• Submission of monthly management accounts to Bibby.

• Stock management, includes entries and posting warehouse movements in ERP.
• Mthly or Qtly working with stock controller consolidating multiple worksheet to one, in readiness for submission to AGR Dynamics forecast tool.
• Stock check, to include preparing starting balance, reconciliation of physical counts, investigating and reporting any discrepancies, posting adjustments.
• General office administerial tasks, sales order processing, raising pro-forma invoices, sales invoicing, sales credits.
• Keeping on top of director’s personal loan and personal expenses including personal taxation matters.

Progression

With support and training from external sources, personal development, education and training, become proficient in all company accounting processes and assist with more complex financial challenges such as; o preparation and submission of VAT returns.

o management accounts.

• Presently the Company uses ERP system, MS Navision Dynamics 2013 (MS NAV) which is a solution which helps small and medium-sized businesses to automate and connect their sales, purchasing, operations, accounting, and stock management.

Your details will not be held, and we apologise that we are unable to contact everyone in person and thank you for your interest.