Administrative Assistant, COO Senior Management Team

Job overview

An opportunity has arisen for a motivated and enthusiastic administrator to join the Trust and provide Administrative Assistant support to the COO Senior Management Team.

We are looking for an individual with proven experience working at a senior Administrative Assistant level, preferably in the NHS and within an operations team. Experience of project management would also be advantageous. Candidates must be able to demonstrate advanced secretarial skills, both written and verbal and be able to liaise confidently with internal and external stakeholders, be competent with IT skills, in particular Excel, Word, Emails and electronic diary management.

This is a full-time post working 37.5 hours per week Monday to Friday office based at RCHT.

Main duties of the job

To provide a full and comprehensive range of administrative support to the COO Senior Management Team.

Working for our organisation

The Royal Cornwall Hospitals NHS Trust (RCHT) is the main provider of acute and specialist care services in Cornwall and the Isles of Scilly. We serve a population of around 500,000 people - a figure that can increase significantly with

visitors during the busiest times of the year. We employ approximately 6,700 staff and have a budget of approximately £580 million.

We are a teaching hospital in partnership with the University of Exeter Medical School, University of Plymouth School of Nursing and Midwifery, and Peninsula Dental School.

The Knowledge Spa on the Royal Cornwall Hospital site is the base for medical and nursing as well as ongoing education for health professions in clinical and non-clinical roles.

Keeping at the forefront of medical advances, we are continually developing our clinical services as well as our facilities and are committed to maximising the range of specialist care that can be offered locally. Allied to this is a growing reputation for research and innovation.

Detailed job description and main responsibilities

PLEASE NOTE: To view the full Job Description and Person Specification, please click the supporting document on the right-hand side.

To be an employee of the NHS you need to successfully complete the following:

• Identity Checks
• Professional registration and qualification checks
• Employment history and reference checks
• Occupational Health clearance
• Satisfactory Disclosure and Barring Service check
• Right to work in the UK

For further information please visit:

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We reserve the right to close this advert early.

We may be able to offer flexible working. Please discuss at interview.

We may be able to offer sponsorship but this is not guaranteed.

Person specification

Qualifications

• Good general education including GSCE Maths and English at Grade C or above or equivalent
• Word processing qualification

• Secretarial Certificate or Diploma
• Loggist Training
• Knowledge of current NHS IT systems

Essential Criteria

• At least 2 years' proven secretarial experience working at a senior level.
• Experience in taking, transcribing and circulating minutes of meetings.
• High level working knowledge of Microsoft Office applications.
• Electronic diary management.
• Worked independently with limited supervision.
• Understanding of access and performance targets.

• Experience within a large NHS or public sector organisation.
• Working within an operational setting.

Practical and Intellectual Skills

• Excellent written and oral communication skills.
• Able to manage own workload and prioritise work effectively in order to meet deadlines.
• Able to communicate effectively at all levels of the organisation.
• Able to draft documents with or without instructions.
• Good problem solving skills.
• Knowledge of data protection, confidentiality and Information Governance.
• Ability to work with minimal supervision.
• Extensive experience of developing databases and producing reports using Microsoft Excel.
• Understanding of the principles and importance of audit and data collection in the healthcare environment and ability to produce reports from audit data.

Disposition / Adjustment / Attitude

• Willingness to learn new skills and take on challenges.
• Logical and organised in approach, enthusiastic team player.
• Ability to work accurately to strict deadlines while under pressure and in unpredictable working environments with frequent interruptions.
• Able to handling confidential and sensitive issues in an appropriate manner.
• Aptitude and confidence for working with a rapidly changing environment.

Thank you for your application if you have not received a reply within 21 days of the closing date you have been unsuccessful on this occasion. Please be aware that your application and related documents will be retained confidentially for a period of 12 months.

It is vital that you provide full and accurate details of your current immigration status on the application form. To work in the UK all candidates who are not UK or Republic of Ireland (RoI) nationals require a visa - we may be able to provide sponsorship, but this is not guaranteed.

Benefits include optional pension and life assurance and a dedicated Childcare Co-ordination Team

We are committed to ensuring our staff are developed, engaged and supported to work in different ways to support the ever-changing environment in which we operate.

The Royal Cornwall Hospitals Trust is a non-smoking organisation.

Should you require an alternative format of this application form (such as Braille, audio or large print), please telephone 01872 255755

In submitting an application form, you authorise Royal Cornwall Hospitals NHS Trust to confirm any previous NHS service details via the Electronic Staff Record Inter Authority

Royal Cornwall Hospital is an Equal Opportunities employer.