Receptionist/Administrative Assistant

Overview:

Permanent, full-time, on-site

In this role you will be responsible for daily reception tasks along with providing support to the Office Management team and wider business. You will ensure the smooth day to day running of the front of house and be the first point of contact for all guests.

Responsibilities:

• Meet and greet visitors, offer refreshments and notify appropriate staff of their arrival
• Answer and transfer calls, help with enquiries
• Help manage meeting room bookings
• Order catering for meetings when necessary
• Keep reception area and meeting rooms tidy
• Set up audio visual systems and trouble shoot problems in meeting rooms, engaging service desk when issues cannot be resolved
• Provide support to the team members where necessary

• Post: sort & distribute mail to employees; process/frank daily outgoing mail
• Take care of incoming and outgoing courier packages and other deliveries
• Taxi bookings
• Hotel bookings
• Assist with distribution of sports tickets
• Print access cards and setting up on the access control system
• Assist with archiving
• Keep the spredsheets for the office up to date
• Work closely with IT, Compliance, Legal and HR teams
• Assist with internal events when necessary

• Complete daily checks throughout the office
• Complete a weekly food/drink order for the office
• Organise stationery orders and maintain stationery stock levels
• Liaise with printing company (on business cards, letterhead paper, comp slips and trading tickets)
• Assist with desks moves and desk relocation
• Assist Office Manager with H&S (DSE assessments, Fire Marshal, First Aid duties – training provided)
• Help keep office tidy and organized
• Use of access control system, adding and removing employees and printing and distribution of cards
• Work closely with office suppliers and building management team
• Assist with ad hoc tasks

Qualifications:

• Well presented
• Ability to remain calm under pressure
• Friendly and confident persona
• Strong attention to detail and able to use initiative
• Team player with the ability to work independently and reliably on routine or specific tasks
• Flexibility with approach to work and daily tasks
• Strong Microsoft Office (Excel, Word, Outlook) skills
• Strong organisational skills
• Able to prioritise own workload
• Able to work with people at all levels