Part Time Office & Facilities Coordinator
Part Time Office & Facilities Coordinator
Guildford- Free parking
£25,000 (PRO RATA)
Hours: 25 hours per week across 4 days (Monday to Thursday) (09:30am - 16:15pm)
Benefits: progression and training, Company bonus, pension scheme with 5% employer contribution, Life insurance, Income protection, 25 days annual leave, Birthday annual leave (1 day, Employee ds, discount scheme, Unlimited free Costa Coffee
Our client, a rapidly evolving global company, is seeking an Office & Facilities Co-ordinator to join their team in Guildford. This new position offers great potential for growth and progression, providing the successful candidate with the opportunity to make the role their own.
If you have a proactive approach, excellent organisational skills, and a passion for coordinating and managing office facilities, this could be the perfect opportunity for you!
Responsibilities:
Facilities Management:
- Coordinating building maintenance, repairs, and services.
- Managing parking logistics and rental agreements.
- Organising security services, cleaning contractors, and building inspections.
- Negotiating contracts and prices with vendors and service providers.
- Maintaining defibrillator, overseeing fire safety measures, and scheduling training. Monitoring and replenishing first aid kit equipment.
- Ensuring a clean and well-maintained office. Scheduling necessary servicing or repairs. Monitoring water philtre maintenance and arranging repairs for the Costa Coffee Machine.
Employee Support : Addressing office/facilities queries and assisting with employee business travel and accommodation.
Office Supplies Management: Monitoring and ordering office stationery, furniture, computer equipment, and kitchen consumables. Managing supplier accounts.
Visitor Support: Providing general support to visitors, including issuing visitor passes and parking permits. Placing catering orders for external meetings and events.
Event Co-ordination: Researching, booking, and organising employee events. Placing catering orders for internal employee lunches, meetings, and events.
Ad hoc tasks: Assisting with other facilities/office/health and safety-related tasks or projects as assigned.
Skill / Person Requirements- Previous experience in a similar role is advantageous.
- Educational qualifications demonstrating proficiency in English language and Mathematics.
- Excellent organisational, multitasking, prioritisation, and time management skills.
- Proactive approach to problem-solving.
- High attention to detail and flexibility.
- Strong interpersonal and communication skills.
- Ability to work independently and raise matters to senior managers when necessary.
- Proficiency in Microsoft Office and e-literacy.
- Strong understanding of office systems and processes.
If this role sounds of interest and you would like to know more then please apply or contact annie, 0208 542 66 88 / annie.hollidge@office-angels.com
We look forward to hearing from you!
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