School Exams & Assessment Officer

What skills and experience we're looking for

Qualifications:

• Level 2 qualifications in English and Maths, or equivalent (Essential)
• Level 3 qualification in relevant discipline (Desirable)
• Willingness and ability to obtain and/or enhance qualifications and training and development in the post

Experience:

• Experience of working with statistical analysis, management information and data collection
• Experience of assisting with and/or organising and running educational examinations
• Experience in the use of educational management information systems, including SIMS

Skills:

• Ability to effectively communicate with a wide range of audiences, verbally and in writing
• Ability to use standard ICT packages including Microsoft Office and in particular Excel
• Ability to work well under pressure and manage competing deadlines
• Ability to respect and maintain confidentiality in line with data protection
• Ability to analyse data and present in a clear and concise manner for a range of audiences
• Ability to relate to students in a pleasant and sympathetic manner and to recognise potential child safeguarding issues

Other:

• Understanding of academy child safeguarding procedures
• Satisfactory DBS check

What the school offers its staff

Outwood Grange Academies Trust supports colleagues by funding an extensive range of accredited training courses and apprenticeship opportunities up to Masters level. We also offer:

• Your starting salary with annual increments plus inflation linked increases. The starting salary within the grade advertised will be dependent upon your experience.

You will also receive:

• A comprehensive induction and training process
• Automatic enrolment into an increasingly rare and valuable defined Local Government Pension Scheme with generous employer contribution rates
• Flexible family friendly policies from day one
• Enhanced occupational benefits available (such as maternity, adoption and parental leave) with no qualifying period
• Holidays: A minimum of 25 days plus bank holidays (this increases with length of service)
• A range of working patterns are available dependant upon the role

Automatic enrolment into our Employee Assistance Programme which gives you and your family members free access to:

• Specialist information on a wide range of work-life issues
• Emotional support and counselling for a wide range of personal and work issues
• Legal guidance
• Financial guidance and debt counselling
• Child and dependent care support and advice
• Support for managers

We are also a wellbeing employer with a dedicated wellbeing policy and menopause policy along with menopause champions based in our academies. Other benefits include:

• Free flu vaccinations
• Free onsite parking
• Employee discounts such as competitively priced Synergy Car Leasing
• Access to various discount sites

Outwood Grange Academies Trust (OGAT) is an education charity and not-for-profit sponsor of primary, junior and secondary academies. We are a dynamic organisation, recognised nationally as one of the highest performing family of schools in the North of England, and we currently sponsor over 30 schools.

Our educational blueprint has been developed through leading and supporting schools over many years.

Further details about the role

Overall purpose of the post:

• To ensure the accurate management and running of all examinations.
• Maintain accurate pupil tracking of key assessment data, thereby assisting SLT and Curriculum Leaders in raising standards within teaching and learning.
• To provide administration and data support to staff and students within the academy.
• To provide Business Services with data and administration support.

Main Duties and Responsibilities:

• Examination Management
• Management of the MIS including downloading of examination components for entries onto the MIS examination system;
• Liaison with all examination boards regarding general queries;
• Distribution of examination entries for amendment and checking by Subject Leaders/SLT and Curriculum Directors. Submitting examination entries;
• Distribution of pupil examination timetables, data collection forms and letters to students, parents and examination boards on relevant examination issues;
• Responsible for the management and communication of private candidate entries/examinations;
• Liaise with the SEND Department regarding applications for access arrangements required for candidates and input these into the JCQ portal;
• Responsible for the accurate starting and finishing of examinations;
• In conjunction with the Principal, oversee the operational management of the examination process, including organisation and management of the invigilation timetabling, training of external invigilators and direction and supervision of invigilators during examinations;
• Accurate management of controlled assessment marks – Ensuring deadlines are met to provide marks to the boards and moderators in all applicable subject areas;
• Responsible for supporting the BTEC Quality Nominee and informing IVs of new changes and deadlines;
• Comply and be familiar with all JCQ regulations, including those for access arrangements;
• Management of the accurate ordering of examination/question papers;
• Responsible for dispatching the completed scripts to markers accompanied by accurate attendance sheets;

• Management of predicted grades – ensuring these are delivered on time to the examination boards;
• Responsible for ensuring the safety and security of the examinations room, examination papers and safe;
• Ensure the timely receipt and delivery of mark sheets and controlled assessments for examiners;
• Responsible for the receipt and communication of examination results from the computerised timetable package;
• Responsible for the collation and distribution of result slips to students;
• Data / Assessment / Pupil Tracking;
• Use of ‘Praising Stars’ (OGAT assessment tracking system) – supporting all staff in the correct and timely usage of the system;
• Coordination and completion of the student census and other returns as required;
• Statistical analysis and review of all assessment data and trends for departmental managers and SLT including attainment data and how this compares to predicted attainment;
• Update and maintain accurate student paper and electronic records, including starters and leavers;
• Maintain Teacher access and permissions to relevant internal and external systems;
• In conjunction with the relevant SLT link, update staff and student timetables into the MIS as required during the academic year;
• Complete performance tables checking exercises;
• Produce relevant reports/data from Praising Stars/MIS relating to targets, attainment, progress, attendance and academic monitoring for the academy;
• Assist the SLT and Learning Managers in identifying under achieving students who may not achieve their target grades during each assessment cycle;
• Support with cover arrangements in emergencies;
• Provide all parents with student assessment data.

• Deal with any immediate problems or emergencies according to the academy’s policies and procedures;
• Respect confidential issues linked to home/students/teacher/academy work following the Trust’s Data Protection and Freedom of Information Policy;
• Fire Marshall duties in the case of fire and/or emergency evacuation where applicable;
• To comply with the academy’s Child Safeguarding Procedures, including regular liaison with the academy’s Designated Child Safeguarding Person over any safeguarding issues or concerns;
• To comply with the academy policies and procedures at all times;
• Undertake other reasonable duties (with competence and experience) as requested, in accordance with the changing needs of the organisation.

Commitment to safeguarding

Outwood Academy Haydock is committed to ensuring that students are aware of behaviour towards them that is not acceptable and how they can keep themselves safe. We have a committed team who are trained as Advanced Designated Safeguarding Leads.