[ref. f7316424] Assistant Finance Officer
Post Assistant Finance Officer
Directorate Finance & Funding
Line Manager Senior Payment & Procurement Officer
Purpose Reporting to the Senior Payment and Procurement Officer you will be providing support to finance activities. This post plays a key part in ensuring the accuracy and timeliness of payments, and the accuracy of the financials ledger (particularly with regard to running costs budgets).
Key responsibilitiesi To ensure that invoices and claims are properly authorised and correctly coded, and that the value is correct.
ii To input invoices, purchase orders, travel & subsistence claims, miscellaneous claims into the Finance accounting system.
iii To follow up on queries relating to the invoices and claims.
iv To store documentation accurately in line with GDPR requirements and to strive to reach key performance indicators for purchase ledger transactions.
v To prepare accounts receivable invoices and to ensure payment received.
vi To monitor and reconcile Council bank accounts on daily basis by using online banking, to verify all income and process journal entries and to create CHAPs and international transfers as required.
vii To complete month-end and year-end reconciliations. To prepare and accurately produce monthly balance sheet, creditor/debtor and bank account reconciliations to deadline.
viii To prepare monthly reporting e.g., over £25K report, Prompt Payments report.
ix To aid the Senior Payment and Procurement Officer with Audits, e.g., collating files and answering process queries.
x To provide support to Finance team and across SFC as required.
Skills, qualifications and experienceEssential Criteria
- Previous bookkeeping experience.
- Knowledge of accounts payable.
- Understanding of invoicing and claims.
- Excellent numerical skills including accuracy with figures.
- Good level of oral and written communication skills.
- Ability to work in a team.
- Experience of Sun Accounts software.
- Bookkeeping part-qualification.
- Prior experience of posting weekly and monthly journals.
- Knowledge of reconciliations.
This profile has been created to describe, in outline, the nature of appointments at this level. It is an indicative document, and the exact nature of these duties will vary with time and from post to post. Post holders will be expected to carry out any work that is commensurate with their grade or that may reasonably be required of them.
Committed to equality of opportunity.