Bank, Band 7, Medical Staffing HR Manager, Hatfield BB-2749
Attending and participating in meetings as appropriate. These include (coordinating where appropriate) the LNC (Local Negotiating Committee), Medical Managers, Rota Working Group. Medical On Call Rotas Working Group, the Postgraduate Medical Education Committee, and any other meetings as appropriate.
Generating and presenting HR reports to the Medical Director, Clinical Directors, Senior Management, and NHSI as required that relate to medical workforce matters. Generating board level report for Guardian of Safe working quarterly report. Raising exception report concerns with Guardian of Safe working.
Responsible for implementation of change to national contract and liaising with BMA and group of medics affected in order to discuss changes to contract. Providing specialist advice to Trust management on salary, funding and budgetary issues that specifically relate to medical staff POLICY AND SERVICE DEVELOPMENT Developing and implementing medical staffing policies and procedures as required with support from the Head of Medical Staffing and in line with Trust guidelines All process maps are to be developed and updated as per changes within the service.
Monitor and ensure that the team are meeting all KPIs and objectives. FINANCE/AUDIT Checking and approving all contracts of employment for doctors Ensuring that all appointments and variations to appointments are made in accordance with the Trusts agreed arrangements for financial management.Checking and approving Invoices relating to the service. To ensure Recruitment and Locum recruitment audits are conducted and measures put in place following recommendations. Attend SBU finance meetings. Dealing with and leading on complex pay queries.
Approve Relocation/ Recruitment and retention payments. HR MANAGEMENT Responsible for one to one meetings and appraisals of staff in Medical Staffing including setting their performance targets. Develop and maintain the team morale and motivation through effective leadership, ensuring views and decisions are communicated effectively Responsible for the efficient running of the Medical Staffing team on a day to day basis Overseeing and monitoring the rotation of junior doctors Provide support and leadership on the management of rotas and identify and implement ways in which HPFT can improve its attraction and retention of trainees and equivalent Trust doctors in high quality jobs so that the Trust is seen as the centre of excellence Overseeing the Locum processOverseeing and ensuring data on to the HR/Payroll system (NHS Electronic Staff Record (ESR) system) is input correctly to ensure that all appointments and changes to appointments are properly recorded and reflected correctly in salary payments.
Responsible for overseeing the management of the GMC and Deanery interfaces with ESR working closely with the workforce information team. Oversee production of doctors rotas and ensure they are sent out in set timeframes. Managing all contractual changes for doctors, including changes in hours of work, maternity, paternity, family and special leave Producing monthly reports on fixed term contracts, locum expenditure, GMC registration, Section 12 and Work Permit expiry dates.Identifying where renewals and extensions are required to support service delivery. Ensuring team are correctly advising employees on maternity and paternity leave entitlements, and processing the relevant paperwork to ensure that the leave is paid in accordance with national terms and conditions and relevant local policies Responsible for production of reports for NHSI To be a level 1 user for the UK Border Agency and issue Certificates of Sponsorships for overseas Doctors assigning Certificates of Sponsorship and maintain an up to date knowledge of all immigration and visa updates as required to advise on general immigration queries Lead on bi- weekly with Junior doctor representatives and Deputy/ Directors of Medical Education to discuss any issues pertaining to Junior doctors Lead on ensuring all junior doctors receive adequate equipment ahead of them commencing work with Trust Produce and present Medical Staffing presentation at Junior doctor induction Raise sickness absence concerns with line managers and take forward with line managers in line with absence management policy.
Point of contact for risk assessment questions/ queries Ensuring Clinical Supervisors have correct Allocate access for exception reports Review COC, contract information for Medical Staffing Assistants Lead for salary review, analysing experience and recommendations to Clinical Director.