Business Support Officer
Joining the Trust also allows you access to a number of saving options via our salary sacrifice schemes and a wide range of discount opportunities with retailers and service providers.
Job overview
Do you have a background in administrative support? Are you looking for an opportunity to progress and learn more about corporate governance in a high-performing team?
We’re looking for a highly-motivated and organised administrator to join our Chief Executive’s Office team, where you’ll work flexibly to provide business, project and administrative support across a portfolio of corporate meetings and corporate governance business functions that oversee and manage how we operate as an organisation.
Delivering safe, high-quality care across our hospitals and services can only happen through strong corporate governance and ensuring the decisions we take as a Trust have proper oversight, accountability and are in the best interests of our patients.
As part of the Chief Executive’s Office team of Business Managers and Personal Assistants, you'll work with our senior leaders and other teams responsible for overseeing the management of the Trust including corporate and strategic development and special projects.
Main duties of the job
Day-to-day, you’ll be responsible for supporting the team to deliver the highest standard of secretariat and assisting in a range of administrative tasks to support the portfolio of meetings serviced by the Chief Executive’s Office, which includes our Board of Directors and associated Committees.This will involve the preparation of meeting agendas, templates and initial drafts of documents including emails, reports and presentations, in addition to supporting the team with administrative tasks related to specific projects, and research and benchmarking activities.
Working for our organisation
You will be working for an organisation which values and respects all its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
We’re looking for someone who is passionate about ensuring we meet the highest standards for our patients, has a proven track record in providing administrative or business support who is confident collaborating and communicating with a diverse range of individuals and stakeholders.
While your main base will be at the Royal Hallamshire Hospital site, you may need to travel across our other sites. We’re also happy to accommodate some working from home and flexible working arrangements as much as we can.
Detailed job description and main responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
This vacancy is advertised on a fixed term contract basis for a period of 12 months until 30th of September 2026 due to the post being recruited as part of a limited term project within the Trust. The fixed term contract status of the post holder will be reviewed in accordance with the Trust's legal obligations regarding fixed term contracts taking into consideration the requirement for the post to be maintained as a part of the project’s implementation and the timescales associated with this.
Please also note any secondment must first be agreed with your current line manager.
Person specification
Education and Qualifications
Essential criteria- Education to GCSE level with Grade 4 or above in English Language and Mathematics (or equivalent experience)
- NVQ Level 3 in Business Administration (or equivalent experience)
Ability to demonstrate the following experience
Essential criteria- Experience of working in an administrative role / providing business support
- Experience maintaining electronic filing systems
- Experience of responding to both routine and complex queries
- Experience of organising meetings and / or events
Ability to demonstrate the following skills and knowledge
Essential criteria- Comprehensive IT skills including a good working knowledge of Microsoft Office software including Outlook, Word, PowerPoint, Excel, Teams and Forms
- Good organisational skills – the ability to arrange meetings and diary keeping
Candidates are advised to read the attached guidance on using AI technology. When you complete your application, you are required to declare that the information in your application form is true and complete. The personal statement is exactly that; personal.
When selecting to apply via NHS Jobs, you will be redirected to our preferred recruitment system called Trac. You will be asked to create and submit your application via the Trac recruitment system.
You will not be able to track the progress of your application or receive messages through the NHS Jobs website, and furthermore, as an employer, we will not be able to respond to any e-mails sent to us via the NHS Jobs website. All communications should be sent via your Trac system account.
If you are offered employment at Sheffield Teaching Hospitals your information will be transferred from the Trac recruitment system into the national NHS Electronic Staff Records system. In addition, in submitting an application form, you authorise our Trust to confirm any previous NHS service details via the ESR IAT process should you be appointed.
Please note, all communication regarding your application will be made via email sent via the Trac recruitment system, please ensure you check your junk/spam folders as emails are sometimes filtered there.
The Trust is committed to its obligations in accordance with the Equality Act 2010, and we positively encourage applications from all sections of the community. Should you require any assistance in applying for the position please contact the General or Medical Human Resources Departments on the number identified on the NHS Jobs page for the organisation.
Job Share applicants are welcome for all full time posts unless indicated but cannot be guaranteed. In addition for Fixed Term Contracts, internal secondments may be considered, please seek the approval of your current line manager before applying for the position.
All employment with the Trust is subject to a number of NHS Employment Checks being met to a satisfactory standard including verification of identity, eligibility to work in the United Kingdom, references and qualifications in addition to professional registration, a disclosure and barring records check and occupational health check if these are deemed to be a requirement for the position to be undertaken.
For more information about our organisation and the opportunities available, please visit our website and follow us on Twitter and Facebook.