Project Support Officer - ref. i3705503
NHS Jobs Leeds
PRINCIPAL DUTIES & AREAS OF RESPONSIBILITY Day to Day Duties and Responsibilities To support the Project Lead in project administration: To ensure project files are up to date and auditable. To monitor the risk and issue logs and ensure they are up to date.
To ensure lessons identified are logged and appropriately circulated. To ensure project communications are carried out in accordance with project communication plans. To manage meetings from set up through to minute taking and action tracking Other administrative duties as required To support the Project Lead in their change management & business process re-engineering activities: Arrange Stakeholder workshop/meeting and prepare documentation.
Obtain & evaluate participant feedback. Carry out system testing in accordance with scripts provided by the Responsible Manager. Monitor working practices and implementation success as directed by the Project Lead. To support the Project Lead in change management activities: Provide administrative support to the Lead carrying out Training.
Support clinical and administrative staff affected by change and provide training on new IT systems. Liaise with Trust and external trainers to ensure training resources are available as and when required. To manage meetings from set up through to minute taking and action tracking.
Other duties as commensurate with the grade and role as agreed with line manager. The jobholder must take responsibility in agreement with his/her line manager for his/her own personal development by ensuring that Continuous Professional Development remains a priority.
The jobholder will undertake all mandatory training required for the role. Well organised, accessible Project Files. Project progress and plans communicated to all levels within the Trust in accordance with project Communication Plans. Good working relationship with the Responsible Manager, Project Managers, Implementation Analyst and other project and programme team members.
To ensure lessons identified are logged and appropriately circulated. To ensure project communications are carried out in accordance with project communication plans. To manage meetings from set up through to minute taking and action tracking Other administrative duties as required To support the Project Lead in their change management & business process re-engineering activities: Arrange Stakeholder workshop/meeting and prepare documentation.
Obtain & evaluate participant feedback. Carry out system testing in accordance with scripts provided by the Responsible Manager. Monitor working practices and implementation success as directed by the Project Lead. To support the Project Lead in change management activities: Provide administrative support to the Lead carrying out Training.
Support clinical and administrative staff affected by change and provide training on new IT systems. Liaise with Trust and external trainers to ensure training resources are available as and when required. To manage meetings from set up through to minute taking and action tracking.
Other duties as commensurate with the grade and role as agreed with line manager. The jobholder must take responsibility in agreement with his/her line manager for his/her own personal development by ensuring that Continuous Professional Development remains a priority.
The jobholder will undertake all mandatory training required for the role. Well organised, accessible Project Files. Project progress and plans communicated to all levels within the Trust in accordance with project Communication Plans. Good working relationship with the Responsible Manager, Project Managers, Implementation Analyst and other project and programme team members.
Provision of excellent administrative support to the Project Lead. Project training plans executed within the Trust in accordance with project Training Needs Analysis.
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