Employment Services Administrator
NHS Jobs St Helens
KEY DUTIES Delivery of accurate timely and customer focussed services within the Employment Services Team to the employees of the Trust and other clients as applicable. Provide administrative support to the Employment Services department including the processing and recording of information, production of letters and input into information systems.
Ensure that all telephone enquiries to the department from both internal and external parties are handled courteously, effectively and efficiently e.g. employees, managers or prospective applicants. Process new starters, variations and terminations on ESR Notification to managers of professional registrations due to expire.
Completion of Ad Hoc reports. Run standard and ad hoc reports from the ESR system using the Discoverer and Business Intelligence tool. CLINICAL & PROFESSIONAL RESPONSIBILITIES Contribute to the continuous improvement in the efficiency and effectiveness of the Employment Services Department.
Contribute to the achievement of the HR Directorate and Trust Objectives. ADMINISTRATIVE RESPONSIBILITIES Provide administrative support to the Employment Services department including the processing and recording of information, production of letters and input into information systems.
Support the employment services manager with the administration of audits. Respond to requests of honorary contracts, letters of access, and issue documentation in accordance with agreed timescales. Complete all factual reference requests ensuring adherence to the streamlined process.
Provide cross cover within the employment services team when volumes and absence require. Ensure own workload is managed and planned in accordance with the department KPIs (schedules and deadlines). Responsible for ensuring all amendment to contracts are issued to Trust employees.
Provide an advisory service on best practice employment services to all service managers. Maintenance of ESR and the department filing system. Ensure that any Trust policy or standard operating procedure that relates to own work area is followed and if areas of improvement are identified, to ensure that these are raised to the employment services manager for inclusion / change.
Ensure accurate and timely input of all employee data in line with any published schedules and working in partnership with the payroll department. Run monthly reports including the fixed term contract report and advise managers of the next course of action.
Produce Honorary contracts ensuring that confirmation of relevant pre-employment checks is received prior to the commencement of placement. Proactively highlight volume of payroll requests where appropriate to the Employment Services Manager Complete date validation and data cleansing activities of systems as directed by the Employment Services manager ensuring all data fields are complete.
Check Alert Register as and when new alerts are issued across TRAC, NHS Jobs, ESR and Honorary recruitment. Support the Employment Services Manager with ensuring compliance records are maintained. Assist with Archiving processes TEACHING & TRAINING RESPONSBILITIES There are no teaching or training responsibilities applicable to this role.
Ensure that all telephone enquiries to the department from both internal and external parties are handled courteously, effectively and efficiently e.g. employees, managers or prospective applicants. Process new starters, variations and terminations on ESR Notification to managers of professional registrations due to expire.
Completion of Ad Hoc reports. Run standard and ad hoc reports from the ESR system using the Discoverer and Business Intelligence tool. CLINICAL & PROFESSIONAL RESPONSIBILITIES Contribute to the continuous improvement in the efficiency and effectiveness of the Employment Services Department.
Contribute to the achievement of the HR Directorate and Trust Objectives. ADMINISTRATIVE RESPONSIBILITIES Provide administrative support to the Employment Services department including the processing and recording of information, production of letters and input into information systems.
Support the employment services manager with the administration of audits. Respond to requests of honorary contracts, letters of access, and issue documentation in accordance with agreed timescales. Complete all factual reference requests ensuring adherence to the streamlined process.
Provide cross cover within the employment services team when volumes and absence require. Ensure own workload is managed and planned in accordance with the department KPIs (schedules and deadlines). Responsible for ensuring all amendment to contracts are issued to Trust employees.
Provide an advisory service on best practice employment services to all service managers. Maintenance of ESR and the department filing system. Ensure that any Trust policy or standard operating procedure that relates to own work area is followed and if areas of improvement are identified, to ensure that these are raised to the employment services manager for inclusion / change.
Ensure accurate and timely input of all employee data in line with any published schedules and working in partnership with the payroll department. Run monthly reports including the fixed term contract report and advise managers of the next course of action.
Produce Honorary contracts ensuring that confirmation of relevant pre-employment checks is received prior to the commencement of placement. Proactively highlight volume of payroll requests where appropriate to the Employment Services Manager Complete date validation and data cleansing activities of systems as directed by the Employment Services manager ensuring all data fields are complete.
Check Alert Register as and when new alerts are issued across TRAC, NHS Jobs, ESR and Honorary recruitment. Support the Employment Services Manager with ensuring compliance records are maintained. Assist with Archiving processes TEACHING & TRAINING RESPONSBILITIES There are no teaching or training responsibilities applicable to this role.
RESEARCH & AUDIT Support the employment services manager with the administration of audits. Ensure own work is in accordance with Trust policies and procedures, checking with others where necessary
St Helens and Knowsley Teaching Hospitals NHS TrustSt Helens (Merseyside)
the processing and recording of information, production of letters and input into information systems.
• Support the employment services manager with the administration of audits.
• Respond to requests of honorary contracts, letters of access, and issue...
Mersey and West Lancashire Teaching Hospitals NHS TrustSt Helens (Merseyside)
with Archiving processes
TEACHING & TRAINING RESPONSBILITIES
• There are no teaching or training responsibilities applicable to this role.
RESEARCH & AUDIT
• Support the employment services manager with the administration of audits.
• Ensure own work...
Exchange People LimitedWarrington, 6 mi from St Helens (Merseyside)
Customer Service Administrator required in Birchwood
£26,000 Plus per annum DOE!
Our client, one of the UK’s leading names in their industry, are looking for experienced Administrator to join their customer service team at their site in Birchwood...
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