Supply Chain & Inventory Lead
Guy’s and St Thomas’ is among the UK’s busiest and most successful NHS foundation trusts. We provide a full range of hospital and community services for people in south London and as well as specialist care for patients from further afield including cancer, renal, orthopaedic, respiratory and cardiovascular services.
Guy’s is home to the largest dental school in Europe and a £160 million Cancer Centre opened in 2016. As part of our commitment to provide care closer to home, in 2017 we also opened a cancer centre and a kidney treatment centre at Queen Mary’s Hospital in Sidcup.St Thomas’ has one of the largest critical care units in the UK and one of the busiest emergency departments in London. It is also home to Evelina London Children’s Hospital.
Evelina London cares for local children in Lambeth and Southwark and provides specialist services across south east England including cardiac, renal and critical care services. We lead a number of specialist service networks aiming to ensure children are treated locally where possible, but have access to specialist expertise when they need it.Our community services include health visiting, school nursing and support for families of children with long-term conditions.
Our adult community services teams deliver care at the heart of the local communities we serve, working in partnership with GPs, local authorities and other healthcare and voluntary sector organisations. Working with our partners in Lambeth and Southwark, we are focusing on new ways of working to improve care for local patients.
In February 2021 the Royal Brompton and Harefield joined Guy’s and St Thomas’ NHS Foundation Trust, bringing together world-leading expertise in the care and research of heart and lung disease. Our merger provides a once in a generation opportunity to build a lasting, world-renowned heart and lung centre, providing the highest quality care for patients and conducting world-leading research.
We have a reputation for clinical excellence and high quality teaching and research. We are part of King’s Health Partners, one of eight accredited UK academic health sciences centres. In partnership with King’s College London we have dedicated clinical research facilities including an MHRA accredited Phase I clinical trials unit.
Patients are at the heart of everything we do and we pride ourselves on ensuring the best possible patient experience as well as safe, high quality care. We are proud to have one of the lowest mortality rates in the NHS. Following a comprehensive Care Quality Commission (CQC) inspection in 2019 we maintained our overall rating of ‘good’.Our adult community services achieved a rating of ‘outstanding’.
The commitment of our 23,500 staff is key to our success. We are one of the largest local employers and we aim to develop and support all our staff so they are able to deliver high quality, safe and efficient care. The 2019 NHS staff survey results show that we have one of the most engaged and motivated workforces in the NHS.We know this has a positive impact on the care provided to our patients.
We have one of the most ambitious capital investment programmes anywhere in the NHS.
Job overview
About the Trust
Guy’s and St Thomas’ NHS Foundation Trust comprises five of the UK’s best known hospitals – Guy’s, St Thomas’, Evelina London Children’s Hospital, Royal Brompton and Harefield – as well as community services in Lambeth and Southwark, all with a long history of high quality care, clinical excellence, research and innovationWe are among the UK’s busiest, most successful foundation trusts.We provide specialist care for patients including heart and lung, cancer and renal services as well as a full range of local hospital and community services for people in Lambeth and Southwark.We have a long tradition of clinical and scientific achievement and – as part of King’s Health Partners – we are one of England’s eight academic health sciences centres, bringing together world-class clinical services, teaching and research.
We have one of the National Institute for Health Research’s biomedical research centres, established with King’s College London in 2007, as well as dedicated clinical research facilities.We have around 22,700 staff, making us one of the largest NHS Trusts in the country and one of the biggest employers locally.
We aim to reflect the diversity of the communities we serve and continue to develop new and existing partnerships with local people, patients, neighbouring NHS organisations, local authorities and charitable bodies and GPs.
Main duties of the job
This position will take a leading role for the delivery of a first class supplychain service. They will be responsible for the delivery of services in
accordance with agreed objectives, targets, quality standards, controls and
resource constraints.
Responsible for leading the Supply Chain teams in delivering the serviceacross the Trust and Community Services.
The post holder will ensure that the service is continually developed and lead on the delivery of strategic operational plans. They will provide expert advice
and guidance to senior managers across the organisation.
Deputise for the Senior Supply Chain Manager as appropriate including themanagement of Major Incidents in their absence.
Working for our organisation
The Supply Chain department is busy and successful, and this brings both pressures and rewards. The post requires someone with excellent and proven leadership skills, experience working in a supply chain team, developing relationships with both internal and external end users
We are looking for someone who is efficient and accurate and who enjoys working in a busy environment
Detailed job description and main responsibilities
Service Delivery- Responsible for the overall management and delivery of the supply chain
- To provide specialist expert guidance in the storage, rotation and levels of
- Responsible for measuring the performance of the services against key
- Provision & Supply Chain service ensuring efficient and effective
new and innovative methods of inventory management systems.
- Responsible for the operation of the Supply Chain system ensuring that
promptly.
- Responsible for the management of the Smartstore cabinet replenishment
managing supplier performance Service Level Agreements and product
control.
- Responsible for the development of appropiate supply chain evaluation
that the methodology applied supports individual high value Trust wide
contracts.
- To Influence clinicians and senior managers to embrace change, often
to demonstrate.
- To develop and maintain effective communications with community care
management of the supply chain in order to reduce total acquisition costs
of goods required in the provision of healthcare.
- Responsible for explaining, communicating negotiated contractual issue
relevant statutory financial and procurement regulations are taken into
consideration when providing expert supply chain advice.
- Responsible for ensuring that all staff undertake the appropriate training for
training.
- Responsible for the co-ordination of product recalls across the Trust and
then reporting results back to the Director of Procurement and the Director
of Finance.
- Responsible for the implementation inventory management systems
- To work in collaboration with the systems team identifying areas where
spend managing stocks in their departments
- Monitor and assess Ward Audits across the Trust to ensure the Materials
budgets.
- Responsible for ensuring that the co-ordination of product recalls across
communicated and acted upon in a timely manner, and then reporting
results back to the relevant Trust senior management clinical group.
- To undertake audio/ visual presentations as required at all levels across
- To undertake any reasonable duty requests, as directed by your line
- The post holder is expected to work to set annual key performance
additional or new Trust service targets. Advice can be sought where
required from the HO Service
Service Development and Planning
- Responsible for the implementation of the service level Supply Chain
implemented across the Trust.
- To develop, implement and manage a comprehensive customer
evaluation process. To develop tools to measure individual requirements.
To establish a culture of auditable survey and assessment. To conduct
and evaluate product assessment/ trails and surveys as required on behalf
of Trust clinical groups, for example infection control.
- Responsible for the development and implementation of sustainable and
service meets with the needs of the Trust.
- To constantly review and update as required the development of the
needs across the organisation
- Responsible for the long term planning of the service across the
required.
- Through the application of supply network management techniques
management information.
- To work in partnership with other senior supply chain managers to develop
delivery.
- Manage the implementation of effective systems, control processes and
Staff & Financial Management
- Responsible for the purchase of some goods within the service.
- Manage year end and mid-year inventory counts in line with Trust policy
- Ensures that a cost effective service resource plan is developed and
- To lead and manage the teams across the Trust. , annual appraisals, key
- Responsible for leading, coaching, motivating and developing the
levels are maintained
- Provides strong individual and professional leadership through change and
and problem solving approach, subject to financial constraints and Trust
Human Resources policies and procedures.
- Review the service areas and vacancies in relation to skill mix and service
needs, recruiting staff members as required.
Person specification
Qualifications/ Education
Essential criteria- Degree
- NVQ Purchasing / A Levels
Previous Experience
Essential criteria- Ability to manage key stakeholders both internal and external with proven relationship experience
- Experience in managing suppliers and stock management
- Extensive experience and knowledge of managing inventory management systems and implementing systems within a fast-moving business environment
- Experience of managing the delivery of a large supply function.
- Proven NHS experience
- Experience of setting objectives, carrying out staff appraisals, identifying training needs, mentoring and coaching staff.
- Experience of performance management including Trust disciplinary policies.
- Experience of and proven skills in the initiation and management of process change in a controlled environment
- Advanced analytical skills, root cause analysis. Experience of Supply chain report preparation and recommendation methodology An experienced business planner on a large complex environment
- Experience of working in an organisation where there is a need to constant service development
Skills/Knowledge/Ability
Essential criteria- Evidence of ongoing professional development
- Competent with Microsoft products, Oracle e-Business and able to use initiative and knowledge of these products to suggest and implement process Improvements
- Excellent communication skills both orally and in writing with the ability to deal with difficult situations.
- Excellent interpersonal and organisational skills, including negotiation and presentational skills.
- Work independently using own initiative when required.
- Proven skills in the initiation and management of change and able to ensure that changes are seen through including ability to develop actionable recommendations and implementation plans.
- Demonstrate strong leadership skills
- Communicating the vision and rationale for change and modernisation, and engaging and facilitating others to work collaboratively to achieve real change
- Demonstrating a sense of commitment to openness, honesty, democracy inclusiveness, loyalty and high standards in undertaking the leadership role
- Ability to analyse problems and to develop practical and workable solutions.
- Evidence of leadership and influencing skills with the ability to enthuse, motivate and involve individuals and teams.
- Strong organisational skills and the ability to deal with competing demands
Guy’s and St Thomas’ celebrates, respects and values the diversity of its staff and patients. We review our policies, procedures and practices to ensure that all employees, patients and carers are treated equitable according to their needs. We are actively committed to ensuring that no one who applies for a job, works or study’s at the Trust, or accesses our services is discriminated against on the grounds of race, ethnicity, nationality, disability, religion or belief, age, gender identity , gender reassignment, sexual orientation, pregnancy and maternity/paternity, or marital/civil partnership.
Applications are welcomed from applicants with a disability. We can make reasonable adjustments and offer support and advice in a variety of ways throughout the application process. Equality of opportunity is our policy.
As an organisation we are committed to developing our services in ways that best suit the needs of our patients. This means that some staff groups will increasingly be asked to work a more flexible shift pattern so that we can offer services in the evenings or at weekends.
Flexible working
We are committed to supporting all employees to achieve a healthy work life balance and to work in a way that is best for them and our patients. We will consider all requests to work flexibly, taking in to account the individual’s personal circumstances as well the needs of the service.We encourage all prospective applicants to discuss their individual circumstances with the recruiting manager as part of the on-boarding process.
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