Supply Chain & Inventory Lead | Guy's and St Thomas' NHS Foundation Trust

apartmentGuys and St Thomas NHS Foundation Trust placeLondon calendar_month08/01/2025

About the Trust

Guy’s and St Thomas’ NHS Foundation Trust comprises five of the UK’s best known hospitals – Guy’s, St Thomas’, Evelina London Children’s Hospital, Royal Brompton and Harefield – as well as community services in Lambeth and Southwark, all with a long history of high quality care, clinical excellence, research and innovationWe are among the UK’s busiest, most successful foundation trusts.
We provide specialist care for patients including heart and lung, cancer and renal services as well as a full range of local hospital and community services for people in Lambeth and Southwark.We have a long tradition of clinical and scientific achievement and – as part of King’s Health Partners – we are one of England’s eight academic health sciences centres, bringing together world-class clinical services, teaching and research.
We have one of the National Institute for Health Research’s biomedical research centres, established with King’s College London in 2007, as well as dedicated clinical research facilities.We have around 22,700 staff, making us one of the largest NHS Trusts in the country and one of the biggest employers locally.

We aim to reflect the diversity of the communities we serve and continue to develop new and existing partnerships with local people, patients, neighbouring NHS organisations, local authorities and charitable bodies and GPs.

This position will take a leading role for the delivery of a first class supply
chain service. They will be responsible for the delivery of services in
accordance with agreed objectives, targets, quality standards, controls and

resource constraints.

Responsible for leading the Supply Chain teams in delivering the service
across the Trust and Community Services.
The post holder will ensure that the service is continually developed and lead on the delivery of strategic operational plans. They will provide expert advice

and guidance to senior managers across the organisation.

Deputise for the Senior Supply Chain Manager as appropriate including the

management of Major Incidents in their absence.

The Supply Chain department is busy and successful, and this brings both pressures and rewards. The post requires someone with excellent and proven leadership skills, experience working in a supply chain team, developing relationships with both internal and external end users

We are looking for someone who is efficient and accurate and who enjoys working in a busy environment

Service Delivery

Responsible for the overall management and delivery of the supply chain

function across the Trust and Community Services.

To provide specialist expert guidance in the storage, rotation and levels of

stock held within the Trust.

Responsible for measuring the performance of the services against key

performance indicators.

Provision & Supply Chain service ensuring efficient and effective

management of the Trust’s Internal and external supply chains by utilising
new and innovative methods of inventory management systems.

Responsible for the operation of the Supply Chain system ensuring that

the system is developed accordingly and any issues are resolved
promptly.

Responsible for the management of the Smartstore cabinet replenishment

service. To work in collaboration with the Trust Port Folio managers
managing supplier performance Service Level Agreements and product
control.

Responsible for the development of appropiate supply chain evaluation

methodologies and performance monitoring tools. Ensuring at all times
that the methodology applied supports individual high value Trust wide
contracts.

To Influence clinicians and senior managers to embrace change, often

where the benefits of change at a parochial or corporate level are difficult
to demonstrate.

To develop and maintain effective communications with community care

groups, all Trust departments to ensure efficient and effective
management of the supply chain in order to reduce total acquisition costs
of goods required in the provision of healthcare.

Responsible for explaining, communicating negotiated contractual issue

impact where required to senior Trust service providers. To ensure that all
relevant statutory financial and procurement regulations are taken into
consideration when providing expert supply chain advice.

Responsible for ensuring that all staff undertake the appropriate training for

their roles. Including full Smartorder systems, EDC and Smartstore cabinet
training.

Responsible for the co-ordination of product recalls across the Trust and

ensuring these are communicated and acted upon in a timely manner, and
then reporting results back to the Director of Procurement and the Director
of Finance.

Responsible for the implementation inventory management systems

across the whole Trust

To work in collaboration with the systems team identifying areas where

inventory management will offer cost savings and reduce time clinical staff
spend managing stocks in their departments

Monitor and assess Ward Audits across the Trust to ensure the Materials

Management Team are managing stocks effectively and in line with wards
budgets.

Responsible for ensuring that the co-ordination of product recalls across

the Trust is undertaken and completed. Ensure that the results are
communicated and acted upon in a timely manner, and then reporting
results back to the relevant Trust senior management clinical group.

To undertake audio/ visual presentations as required at all levels across

the Trust.

To undertake any reasonable duty requests, as directed by your line

manager

The post holder is expected to work to set annual key performance

objectives. A mid year review of all objectives will take into account any
additional or new Trust service targets. Advice can be sought where
required from the HO Service
Service Development and Planning

Responsible for the implementation of the service level Supply Chain

policies and procedures. Ensuring that all service level procedures are
implemented across the Trust.

To develop, implement and manage a comprehensive customer

assessment evaluation tool. To embed a process in support of a full
evaluation process. To develop tools to measure individual requirements.
To establish a culture of auditable survey and assessment. To conduct
and evaluate product assessment/ trails and surveys as required on behalf
of Trust clinical groups, for example infection control.

Responsible for the development and implementation of sustainable and

quantifiable improvements in service delivery. Ensuring at all times that the
service meets with the needs of the Trust.

To constantly review and update as required the development of the

supply chain service , ensuring at all times that the service meets the
needs across the organisation

Responsible for the long term planning of the service across the

organisation, amending, updating and realigning the service where
required.

Through the application of supply network management techniques

improve control of the Trust’s supply chain and the provision of accurate
management information.

To work in partnership with other senior supply chain managers to develop

and implement a long term strategy of service standardisation and service
delivery.

Manage the implementation of effective systems, control processes and

risk management arrangements in the Service
Staff & Financial Management

Responsible for the purchase of some goods within the service.
Manage year end and mid-year inventory counts in line with Trust policy

along with ad-hoc inventory counts

Ensures that a cost effective service resource plan is developed and

maintained to achieve target financial savings

To lead and manage the teams across the Trust. , annual appraisals, key

performance indicators, recruitment and selection and departmental KPI’s.

Responsible for leading, coaching, motivating and developing the

performance of staff within the service to ensure skill and competency
levels are maintained

Provides strong individual and professional leadership through change and

supports staff, colleagues and partners through a visionary, motivational
and problem solving approach, subject to financial constraints and Trust
Human Resources policies and procedures.

Review the service areas and vacancies in relation to skill mix and service

needs, recruiting staff members as required.

This advert closes on Monday 13 Jan 2025

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