Finance and Operations Officer
About Future Frontiers
At Future Frontiers, we support young people from disadvantaged backgrounds to realise their potential at school and achieve post-16 qualifications that build towards secure, fulfilling employment.
In partnership with schools, businesses and supporters, we deliver an evidence-based programme of career coaching and 1:1 guidance for young people when they are in Year 10 and 11. This year, we are working with 3,000 young people across Greater London.
Our five-year strategy for 2021-26 is focused on ensuring that our programme achieves meaningful long-term impact at the post-16 transition, transforming the life-chances of disadvantaged young people.
About the role
A colleague in the Operations team will be taking maternity leave from late 2024 for approximately 10 months. We are looking for a new team member to join us in late November for a period of handover with the current Finance and Operations Officer, and then to support the Director of Operations during our colleague’s maternity leave.
Key focus areas will be finance and bookkeeping using Xero software, HR support, basic IT management and charity and company administration.
This role provides the chance for an experienced Xero user to develop a greater understanding and knowledge of charity and company management across finance, HR, IT, operations, office management and administration in a friendly and supportive environment, with personal and professional development at its heart.
Key Responsibilities
Financial Management
Bookkeeping via Xero
Reconciliations
Preparing bills and invoices
Manual journals
Monthly reporting
Audit field work support
Department budgets (managed via google sheets)
Recording income and expenditure
Recording restricted and unrestricted fundraising income
Bank payments
Work across departments to support timely invoicing and proactive debtor management
Operations Management
Manage Operations email inbox
Office management (serviced offices)
IT management (issue laptops etc)
Basic website maintenance
HR Management
HR record management
Support recruitment and hiring process
Lead on new starter induction process
Company and Charity Administration
Support Governor and the charity with compliance administration
Support Director of Operations and CEO with organisational requirements such as audit, company filing and gift aid submissions
About you
Experience:
Proven experience and high level competency on Xero accounting software and Excel/Google Sheets (Essential);
Demonstrated success in supporting colleagues within an operations team (Essential);
A passion for social mobility and a commitment to the charity’s mission (Essential).
Skills and competencies
Passion for Future Frontiers’ mission: You are motivated to play a role in empowering disadvantaged young people to realise their potential.
Service minded and ‘roll your sleeves up’ attitude;
Team player with the ability to self-manage;
Good communication skills;
Numerate with excellent attention to detail;
Commitment to our six values - outline on page 23 of our 2021-26 strategy
What we can offer you
Annual leave of 27 days plus bank holidays, increasing with service
Flexible working with regular working from home as standard, 4pm finish on Fridays
Annual personal training and development budget of £300
Employee Assistance Programme, including counselling
Team building offsites and regular team socials throughout the year