Personal Assistant to Management Team

Job overview

We have an exciting opportunity at Children and Family Health Devon (CFHD) for a Personal Assistant to the Management team. This role is 30 hours per week between Monday-Friday (to include a Friday).

• Within this role the post holder will play a key role in providing comprehensive business administration support for the Management Team. This will involve: liaising with various members of the Directorate and external Departments or Trusts, organising multiple electronic diaries through use of Outlook, maintain records, the typing of minutes from various Directorate meetings, operating a bring forward system and preparing papers for relevant meetings.

Working for our organisation

Children and Family Health Devon provide health services for children, young people and families across Devon. Our hope is that our services help children and young people to feel healthy, happy and safe.

Detailed job description and main responsibilities

Tasks include but not restricted to:

• Administrative support to Senior Leadership Team including diary management.
• Meeting support including preparation, minute taking, updating action logs, chasing actions.
• Develop and maintain effective working relationships with a range of people.
• Assist in the production of wide range of written material including reports.
• Supporting leadership functions such as vacancy and training panel meetings. Processing invoices.
• Use initiative and organise own time effectively.
• Deal with and respond to written and email correspondence on behalf of the management team.
• Arrange meetings, conferences, appointments etc.

Person specification

Qualifications and experience

• Good general education at GCSE
• RSA, NVQ Level 4 or equivalent experience
• Advanced MS packages knowledge and IT skills
• Effective communication skills
• Effective organisational skills
• Able to support meetings/minute taking
• Prioritisation skills and time management skills

• Experience at event organising
• Project planning experience
• Previous PA support to senior manager level
• Experience in customer care/healthcare or education setting

You will be joining the organisation at an exciting time. As the first fully integrated care organisation in England, we are working to improve the way we deliver safe, high-quality health and social care. We have a positive and vibrant working atmosphere, we are proud of our investment in our staff both in terms of developing potential career skills and valuing people.

If you provide support to a family member or friend with health or care needs, we aim to be a Carer-friendly employer. We have a ‘Staff Carers’ policy which includes flexible working where possible and a Carer’s Passport scheme that links you into support and discounts.

• We reserve the right to close vacancies early if we receive a high volume of applications. Therefore, we encourage you to apply promptly.
• Please read the job description carefully and tailor your application to reflect the requirements of the role.
• Applicants who identify in their application form they are a part of the Armed Forces community will be guaranteed an interview, provided they meet the minimum essential criteria outlined in the job description and person specification for the role. Step into Health guidance can be found on our NHS Employers website.
• Correspondence will be sent via Trac, text, and email. Please ensure you check your email and Trac account regularly.
• Applicants with no previous NHS experience will ordinarily be appointed to the minimum of the band.
• If you have not received an invitation to interview within 28 days of the closing date, please assume that your application has been unsuccessful on this occasion.
• It is your responsibility to ensure the timely receipt of appropriate references.

If you require support you can obtain this from our Equality Business Forum which has representatives from all protected groups.