Contract Administrator - Fire
Contract Administrator - Fire Safety
Salary: £28,000 - £33,894 per annumType: 12-month fixed term contract, Full time (35 hours per week)
Location: Ealing office base - Hybrid working
About Us
We’re a UK housing association committed to a new vision – providing homes people love to live in.
With over 38,000 homes in management across London and southern England, we provide a wide range of homes for social, affordable and private rent, specialist housing services, as well as homes for sale and shared ownership.
Our 70,000 customers have diverse backgrounds and levels of income and we’re here to provide all of them with homes that are safe, high quality and sustainable. And with social housing roots going back eight decades, we continue to ensure that every penny of profit we make is reinvested into our charitable social purpose – delivering more homes and better services for customers.
We’re also members of the G15, a group of leading housing associations that work together to house one in ten Londoners and tackle the housing crisis.
About the Role
To carry out all administrative duties in support of Fire Contract Management, to ensure all KPIs and regulatory requirements are achieved and/or exceeded.
Key Responsibilities:
Distribute and monitor all action plan items arising from A2Dominion’s program of Fire Risk Assessment (FRA).Report on FRA actions when required.
Assist the Fire Safety Team to meet Department KPIs and SLAs.
Respond to all resident and internal department correspondence by telephone, emails or in writing and/or requests for assistance and/or information.
Raise all Works Orders as instructed.
Coordinate access for Contractors, Consultants and Surveyors where necessary, in liaison with other Operations Directorate departments or residents.
Liaise and work with the Contractor(s), Consultants, and all other Operations Directorate departments to ensure all fire-related compliancy inspections and reports are completed and updated in accordance with current A2Dominion Policies & Procedures.
Assist with compliancy documentation and preparation of statistical information when requested.Work with and achieve competence with Fire Safety related software.
Assist with the maintenance of Consultancy and Contractor ‘Framework Agreements’ as requested.
Provide general administrative support to the Fire Team.
Provide administrative back-up, cover and assistance to the M&E Department as may be required.
Organise and attend meetings, and prepare minutes and action points as required, including occasional offsite meetings within and outside normal working hours.
Attend training sessions as instructed.
Assist in the administration and analysis of tenant and contractor feedback information.
To carry out and input resident satisfaction questionnaires; produce statistics and reports when required to ensure results are fed back to improve the service.
More about you:
Educated to GCSE level or equivalent in Maths and English (Grades A*- C)Good administrative and organisational skills
Good verbal and written communication skills
Able to prioritise tasks effectively and meet deadlines
Able to work well in a fast-paced environment
Able to work well independently and effectively within a team
Intermediate knowledge of MS Office (desirable)
Experience of working in housing sector is desirable but not essential
Fire Regulation knowledge (desirable)
Join us in making a tangible impact on housing in the UK, where your expertise contributes directly to improving lives and shaping thriving communities. We want to provide homes that people love to live in.
As an employee of A2Dominion, we want you to feel rewarded and have a choice of flexible benefits, salary exchange benefits, and rewards and discounts that work for you, wherever you are in your life.
We offer a wide range of staff benefits. For this role, these include:
25 days’ holiday (Plus Bank Holidays) increasing up to 28 days with 3 years of serviceUp to 8% contributory pension
Flexible working
Investment in your learning and development.
In addition, all permanent and fixed-term employees receive a generous annual allowance of up to £300 to use towards health and lifestyle benefits for both you and your family.
We also operate a Cycle to Work Scheme whereby employees have access to cycling equipment throughout the year and can pay via monthly salary deductions.
Whatever the role, we want you to bring your knowledge and experience to play your part in improving people’s lives.
If you require a reasonable adjustment during the recruitment process, please contact our Resourcing Team to request: resourcing@a2dominion.co.uk
A2Dominion Group is a Disability Confident Employer.
At A2Dominion Group, we recognise the positive value of diversity, promote equality and inclusivity in our hiring processes. We always aim to recruit the person who is most suited to the job and welcome applications from people of all backgrounds – men and women, people of all ages, sexual orientations, nationalities, religions, and beliefs.
Meeting the role requirements
We recognise that some people will only apply for a role if they meet 100% of role requirements. If this sounds like you, we’d still encourage you to apply and also to arrange a call with one of our Resourcing Team to discuss your application further at resourcing@a2dominion.co.uk
A2Dominion is proud to be a family friendly employer
Everyone is welcome at A2Dominion Group.
Join us at A2Dominion, where your expertise will be integral to our recovery journey, creating lasting positive changes in the lives of our customers. If you possess the right motivation and drive to contribute to our recovery and change initiatives, we invite you to apply and be a crucial part of our team.