Office Manager (12-month Mat Cover FTC)

About Us

Exscientia is an AI-driven precision medicine company committed to discovering, designing and developing the best possible drugs in the fastest and most effective manner. Exscientia developed the first-ever functional precision oncology platform to successfully guide treatment selection and improve patient outcomes in a prospective interventional clinical study, as well as to progress AI-designed small molecules into the clinical setting.

Our internal pipeline is focused on leveraging our precision medicine platform in oncology, while our partnered pipeline broadens our approach to other therapeutic areas. By pioneering a new approach to medicine creation, we believe the best ideas of science can rapidly become the best medicines for patients.

The Role

The role of Office Manager at Exscientia is varied and offers an exciting opportunity to make a big impact. The role is part of the Places and Hospitality team, and will help bring the team’s strategy to life; building community through the creation of safe and sustainable workspaces, business travel, and internal events.

This role also provides opportunities to work alongside various teams including IT, HR and HSE, amongst others.

We are a flexible working organisation and we’re willing to consider other options which would provide similar contact time with the team.

You will have the opportunity to:

• Manage the Oxford office to reflect our company mission, support different ways of working, and promote community building at Exscientia.
• Ensure that office processes and systems are maintained to provide a seamless work environment for employees and guests; this includes visitor and resource management (eg, desk and meeting room bookings).
• Organise and manage internal events, meetings and social gatherings; this includes supporting the EA team and team leaders with team-building and off-site arrangements.
• Coordinate on/off boarding for employees in collaboration with the People team.
• Manage and build third party supplier relationships to ensure effective maintenance and restocking.
• Manage inventory of office supplies, kitchen and snack provisions, incoming/outgoing mail, and other relevant processes.
• Collaborate regularly with Health & Safety and Facilities Management teams to ensure the smooth running of the Oxford site.

Requirements

• 2+ years' experience managing an office or similar corporate or hospitality environment.
• Ability to handle multiple projects and prioritise competing demands in a fast-paced and/or ambiguous environment.
• Keen interest in the Future of Work.
• Keen interest in Health, Safety & Environment and Facilities Management, as you will collaborate with these teams daily
• Creative mindset; someone who enjoys developing something unique and takes pride in their work.
• Key team player with a people-centric approach to both projects and everyday work activities.

• Experience managing an office within a managed building.
• Experience of customer service within a hospitality environment.

• Join our inclusive, collaborative and intellectually stimulating organisation with an exciting mission and strong values.
• As a learning organisation, we provide access to learning and development opportunities and will place you at the forefront of your career growth at Exscientia.
• We employ brilliant people so we pay highly competitive salaries.
• Enjoy our generous 28 days holiday allowance plus public holidays, with flexibility to carry over or purchase extra holidays.
• We also offer flexible working to find a healthy work-life balance that works for you.
• We’re leading the way in progressive leave offering enhanced policies so you feel supported no matter the life event. This includes generous parental, fertility, menopause and family emergency leave, and much more.
• As a healthcare company, we understand the importance of health and wellbeing so we provide comprehensive private health insurance, dental and vision benefits for you and your family.
• We also provide plenty of access to mental health support including therapy and counselling sessions plus an employee assistance program for help with lifestyle issues such as bereavement, family problems or money management.
• To help safeguard the future for you and your loved ones, we also offer pension and life cover.
• Have fun with colleagues at our in-person and remote social events! Get competitive at a quiz or bake off, or relax at a movie night or picnic - there’s something for everyone.
• Collaborate with your team at our uplifting offices and choose a design-led breakout space to inspire creativity. Help yourself to free drinks, snacks and freshly ground coffee in our fully stocked kitchens. Some of the best ideas start with a coffee break!
• Feel inspired in our high spec offices where you will use state-of-the-art tech that empower you to do your best work.
• Learn more about why our team enjoy working at Exscientia here

DEIB

At Exscientia, we are committed to building a diverse, equitable, and inclusive environment where every employee belongs.

We celebrate and value the diversity of our team, recognising that our differences drive our creativity and innovation forward. This applies to differences in ethnicity, nationality, cultural heritage, age, religion, mental and physical ability, neurodiversity, gender identity and expression, sexual orientation, marital and civil partnership status, family status, and socioeconomic background.

We are committed to providing fair treatment, opportunity and advancement for all employees, and we strive to create an inclusive environment where everyone feels valued, respected and empowered to bring their best selves to work.

If you require any support or adjustments to interact with us, please email careers@exscientia.co.uk