Facilities Associate

If you are proactive, detail-oriented, and ready to contribute to a thriving advisory firm, we want to hear from you!

Key Responsibilities:

• Support the Facilities and Operations Manager:
• Assist in the day-to-day management of facilities across our network of 11 sites in Scotland and England.
• Handle various tasks related to new site openings in ROI/NI.
• Manage the Facilities Mailbox, responding to queries and requests.
• Code and log facilities invoices accurately for timely payments.
• Book, coordinate, and track maintenance jobs efficiently.
• Act as the primary contact for courier and Royal Mail inquiries.
• Oversee office supplies, catering, and stationery orders, reviewing and approving as necessary.
• Manage the security access system and maintain staff pass production.
• Provide support to the Facilities & Operations Manager as needed.
• Specific to the London Office:
• Provide cover for reception and hospitality during holidays.
• Handle courier bookings and Royal Mail OBA management.
• Conduct weekly facilities and health and safety checks.
• Address and resolve issues and faults within the office floor.
• Maintain tidy and fully stocked copy/stationery points.
• Conduct Day 1 building inductions for new employees.
• Set up and manage meeting room configurations.
• Ensure overall upkeep of office floor and meeting rooms, adhering to the clear desk policy.
• Act as a first aider and evacuation marshal.
• Take on general ad hoc facilities duties as required.

• 2-4 years experience in a similar role
• Excellent communication skills with the ability to engage effectively at all levels.
• Strong interpersonal skills, with a focus on verbal and written excellence.
• Proficiency in IT, particularly in Microsoft Office applications.
• Demonstrated organisational skills and attention to detail.
• Ability to multitask and work independently.
• Capability to thrive under pressure and meet deadlines.

This role is based in our London Head Office, with a commitment of 35 hours per week across a shift pattern from 8 am to 6 pm, 5 days a week.

• Annual leave 26 days (in addition to Public/Bank Holidays)
• Private medical insurance
• Life Assurance (4x salary)
• Group Income Protection
• Holiday buy (up to 10 days via salary sacrifice)
• Workplace pension scheme
• Discretionary bonus scheme
• Eye test reimbursement
• Health assessments
• Discounted gym membership
• Dental Insurance (optional, BUPA)
• Critical Illness Insurance (optional)