Obs and Gynae Medical Secretary
Outstanding Care, Outstanding Careers
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Job overview
The post-holder will work closely with the all members of staff in ensuring the delivery of a high quality service. This will require the utilisation of good secretarial, administrative, communication and interpersonal skills, knowledge of word-processing and other computerised systems.
All secretaries appointed to the Obstetrics & Gynaecology service have a shared responsibility to service the needs of the department.
Main duties of the job
To provide a comprehensive secretarial and administrative support service for within the Women’s Health Department. All secretaries appointed to the Directorate have a shared responsibility to service the needs of the Directorate as appropriate.
Assist in the achievement of Departmental Objectives.
To provide cover for members of the secretarial team during periods of leave, or absence.
Working for our organisation
At DCHFT, we pride ourselves on the care we provide for our patients, and on the culture, we are creating for our staff. We work hard to create a fair, inclusive environment for our staff.
Our Mission is to work in partnership to provide high quality, compassionate services and to nurture an environment where people can be at their best.
We are a Trust that celebrates diversity, and we are committed to creating an inclusive environment for all employees. We welcome applications from people in all under-represented groups.
Detailed job description and main responsibilities
Please see the attached Job Description and Person specification for the full details of the role and responsibilities.
Person specification
EDUCATION, QUALIFICATIONS & TRAINING
Essential criteria- Educated to GCSE level or equivalent, including English at Grade C or above
- RSA stage III word processing or equivalent
KNOWLEDGE & EXPERIENCE
Essential criteria- • Experience of working with computer systems, to include Microsoft Office, in a working/academic environment
SKILLS & ABILITIES
Essential criteria- Evidence of secretarial skills including excellent audio typing and minute taking skills
- Evidence of effective communication skills both written and oral
- Evidence of ability to respond quickly to changing priorities organising and prioritising own workload to meet deadlines
- Evidence of ability to work with minimal supervision
- Evidence of ability to exercise judgement when dealing with patient queries and to analyse and resolve problems
- Evidence of flexibility and ability to adapt to different areas of work
- An understanding of the meaning of confidentiality and the requirement for this to be maintained
- Ability to build and maintain good working relationships within a team.
- Understanding of medical terms
Our Mission
Outstanding care for people in ways which matter to them.
Our Vision
Dorset County Hospital, working with our health and social care partners, will be at the heart of improving the well-being of our communities.
Our Values
Integrity, Respect, Teamwork, Excellence
We are a Trust that celebrates diversity and we are committed to creating an inclusive environment for all employees. We would welcome applications from people in all under-represented groups.
For more information, please use the link below to read our joint strategy for Dorset County Hospital and Dorset Healthcare.
Trust Strategy | Dorset County Hospital (dchft.nhs.uk)
PLEASE READ THE FOLLOWING IMPORTANT INFORMATION CAREFULLY BEFORE YOU SUBMIT YOUR APPLICATION
Please read the job description and person specification carefully to ensure your application reflects the knowledge, skills and experience required.
The closing date/interview date is subject to amendment; this vacancy may therefore expire at short notice, so we recommend that you submit an application at your earliest convenience. We reserve the right to close any vacancies without notice.
Shortlisted applicants will be contacted via email; therefore it is important that you check your personal email account regularly.
Unfortunately we are unable to respond to every application; if we do not contact you within 4 weeks of the closing date, please be advised that you not have been shortlisted on this occasion.
You can contact us on 01305 254655 to find out whether you have been shortlisted or if you would like feedback.