Molecular Pathology Administration and Clerical Assistant

Job overview

see the full job description .

Main duties of the job

Please refer to the Job description and personal specification for the full range of duties and prior to applying for this role

To comply with local and national policies for the safe, secure and confidential processing, and storage of patient and other laboratory information

To use the Laboratory Information System (LIMS) according to the authorised protocols.

To accurately enter patient and specimen data from the request form onto the LIMS.To scan request forms for electronic storage. To print and sort patient histories and slide labels.

To answer and deal with enquiries in person, e-mail or via telephone in a professional manner.

To communicate verbally, in writing, by telephone, fax and e-mail as required.

To take and pass on messages for Molecular Pathology staff

To receive samples for testing, check completeness of the request, numbering up and preparation for testing.

bring to the attention of the Office Co-ordinator any discrepancies with patient request forms according to laboratory protocols.

To assist with sorting of post.

To receive visitors to the department according to Local Safety Rules.

Working for our organisation

Maidstone and Tunbridge Wells NHS Trust ranks among the top 10 NHS Trusts nationwide and was named the second-best Trust to work for in the South East in the 2023 NHS Staff Survey.

We are a large acute hospital trust in south-east England, providing general hospital services and specialist care to around 600,000 residents in West Kent and East Sussex. With a dedicated and diverse team of over 8,000 staff we are proud to offer specialised cancer services to over two million people through the Kent Oncology Centre.

Fordcombe Hospital, near Tunbridge Wells, became part of the Trust in October 2024. Specialising in planned care, it offers two operating theatres, 28 inpatient and day-care beds, diagnostic services (X-ray, MRI, CT, and endoscopy), and consultation/treatment rooms.

Looking for flexible working?

We are a flexible working-friendly organisation. Whether it’s adjusting your hours or exploring other flexible arrangements, we want to work with you to find the best solution for you, our patients, and the Trust. Talk to us about how we can accommodate your working needs.

Joining us includes a comprehensive benefits package:

• At least 27 days of annual leave plus public/bank holidays (pro-rata for part-time staff).
• Membership in the NHS Pension Scheme, with a 20.6% employer contribution and life assurance benefits
• Blue Light card eligibility
• And more, additional benefits can be found in the benefits documents below

Detailed job description and main responsibilities

Please also check your application for errors/omissions prior to submission.

Please note that appointment to this post will be subject to a satisfactory Disclosure and Barring Service Check at Standard Level.

All successful applicants will be required to complete our corporate trust induction once a start date had been agreed.

Interview Date: 18th March 2025

Please note that this role may often attract a high level of applications. Please note this role may close earlier than the original closing date so please ensure you submit your application as soon as possible.

Person specification

skills

• 5 GCSE including Maths, English and Science

• ECDL
• NVQ level 2 in business administration

Knowledge/Experience

• Basic clerical skills
• Team working
• Good practical knowledge of MS Excel, Outlook and Word

• Previous clerical experience within the NHS
• Medical terminology
• Scientific terminology
• Health and safety legislation
• Knowledge of Pathology LIMS or Trust IT  Experience of working to deadlines
• Experience of working to deadlines

Skills

• Good communications
• Good command of Spoken and written English
• Basic computer skills
• Good keyboard skills
• Good numeracy
• Organisational skills
• Typing speed 35wpm

In the event that we receive a high volume of applications, we may need to close the application process earlier than planned. To avoid missing out, we encourage you to submit your application as soon as possible.

Please contact the Recruiting Manager for an informal discussion should you have any queries relating to the role for which you are applying.

We are committed to being a diverse employer and strive to reflect everyone in our local communities. We welcome applications from people of diverse backgrounds, perspectives, and experiences and celebrate the diversity of thought, viewpoints, and ideas that will make our Trust the best place to work.

You can find out more here: Access to Work: get support if you have a disability or health condition: What Access to Work is - GOV.UK (www.gov.uk)

Good luck! We look forward to welcoming you to our exceptional team!