Office Manager
Title: Office Manger.
Salary £30,000-£35,000.
Albion Rye Associates are partnered with a boutique pharmaceutical market research consultancy who are seeking an office manager to join their dynamic growing team.
Key responsibilities:
Finance- Maintain and regularly update the financial dashboard, including recording all invoices to be sent to clients and payments to be made to suppliers.
- Prepare and participate in weekly financial dashboard review meetings with the operations team.
- Check invoices from suppliers and schedule payments in the online banking system for validation by a founding partner.
- Request and review invoices from accountants in the UK, the US and Switzerland before sending them to clients. Ensure that all the elements present on the invoice are aligned with the PO (e.g., project number, currency, tax rate, etc.).
- Become familiar with client invoicing platforms to upload invoices under the supervision of a founding partner.
- Review and verify staff expenses, ensuring compliance with company policies, and chase any missing receipts.
- Order laptops and other equipment for new starters, coordinating their setup with IT support.
- Work with the IT support team to prepare and distribute laptops to new employees.
- Ensure that new starters without company credit cards receive the necessary IT equipment.
- Track and record team IT training.
- Raise IT support tickets on behalf of the team and assist with basic IT issues.
- Update the company website based on input from team members.
Office Management:
- Book and manage meeting room schedules.
- Maintain strong relationships with office representatives and stay informed of any updates.
- Handle ad-hoc office tasks, such as exchanging access cards and requesting replacements.
Contracts
Draft Statements of Work (SOW) for projects in collaboration with suppliers.
Archiving
Manage the archive folder, ensuring it is up to date and compliant with Health’s policies. This involves selecting final versions of market research documents from project folders and archiving them in a restricted-access file.
Requirements:
- Experience working in a life sciences consultancy (medcomms/market research/strategy/pharma)
- 2+ years working in an office administration role/ environment.
Why client's choose them:
- Wide therapeutic area expertise and capabilities within pharmaceutical market research.
- Skilled team of quality researchers and consultants.
- Expertise within UK, EU & US.
Why candidates choose them:
- Collaborative & open working environment.
- Real emphasis on work/life balance.
If this role and company sounds of interest to you, and you match the requirements of the opportunity, please do not hesitate to apply today! If this role isn’t for you but you are a healthcare market research professional looking for a new role, connect with me on LinkedIn, would be more than happy to connect and align your experience against our clients current or future hiring needs.