Endoscopy Admin Assistant - NHS - ref. n6362523
Sherwood is nationally recognised as being an excellent place to work and deliver care. We are rightly proud of the 5,500 colleagues who work here and we are the Health Service Journal’s Trust of the Year in 2020.
The Care Quality Commission rated King’s Mill Hospital Outstanding and Newark, and Mansfield Community Hospitals Good. Overall we are rated Outstanding for care.
For the last three years, we have been ranked as the best NHS Trust to work for in the Midlands and in 2020 we were the third best Acute/Community NHS Trust in England.
Happy colleagues deliver better care. Our teams work in a supportive, inclusive environment, which nurtures wellbeing and has opportunities for development and progression. We do not just care for our patients, we also care for you.
We would love you to join us.
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Job overview
Join a first-class Endoscopy team in a spacious, cutting-edge facility, dedicated to providing exceptional patient care and experience. We are currently seeking a dedicated and motivated Admin Assistant to join our Endoscopy department, playing a key role in ensuring the smooth running of administrative operations.
As an Admin Assistant, your organisational skills and attention to detail will be essential in supporting our Endoscopy team. You will work under the direction of the Endoscopy Team Leader, providing expertise in the proactive management of the patient pathway from referral to discharge.Your focus will be on ensuring that each patient's journey is seamless and efficient.
This is an exciting opportunity to be a valued member of a dynamic and skilled team. If you're looking to make a meaningful impact in healthcare and enhance the patient experience through top-notch administrative support, we want to hear from you.
Main duties of the job
Please see the attached document for the full detailed job description, main responsibilities and person specification.
Working for our organisation
Thank you for your interest in this role.
Sherwood is nationally recognised as being an excellent place to work and deliver care. We are rightly proud of the 5,500 colleagues who work here and we are the Health Service Journal’s Trust of the Year in 2020.
The Care Quality Commission rated King’s Mill Hospital Outstanding and Newark, and Mansfield Community Hospitals Good. Overall we are rated Outstanding for care.
For the last three years, we have been ranked as the best NHS Trust to work for in the Midlands and in 2020 we were the third best Acute/Community NHS Trust in England.
Happy colleagues deliver better care. Our teams work in a supportive, inclusive environment, which nurtures wellbeing and has opportunities for development and progression. We do not just care for our patients, wealso care for you.
We would love you to join us.
Detailed job description and main responsibilities
Please see the attached document for the full detailed job description, main responsibilities and person specification.
Person specification
Knowledge
Essential criteria- Computer literate, with experience of using a keyboard with a high level of accuracy.
- Thorough knowledge of healthcare administrative systems and processes or other administrative systems.
- Knowledge of databases, spreadsheets i.e. PAS, Excel or similar applications
- Experience of using a full range of IT/Patient Data Systems
- Confidentiality and Data Protection
- Health and Safety
- Equality and diversity
- Sound office clerical background providing knowledge of relevant procedures.
- Experience of using a full range of IT/Patient data systems – As applicable to speciality
- Knowledge of NHS or service provider in general
Qualifications
Essential criteria- Good general education with GCSE English at grade C or above or equivalent qualification
- Formal keyboard/typing qualification NVQ in Customer Care
- Institute of Health Records & Information Management Diploma (IHRIM)
Further Training
Essential criteria- On the job training.
Experience
Essential criteria- Customer care
- Some experience providing required NHS knowledge and qualification equivalences if necessary
Contractual Requirements
Essential criteria- Willingness to work flexible hours as necessary
Applicants are kindly requested to refrain from using AI at any stage during the recruitment process.
If you would like this information in an alternative format or in a different language please contact us on 01623 622515 ext 3271.
Please note that we no longer accept handwritten/paper applications and that the email address given on your application will be used for all correspondence regarding this post.
We reserve the right to close a vacancy before the closing date if a sufficient number of applications have been received. Priority for vacancies at the Trust will be given to existing employees of Sherwood Forest Hospitals NHS Foundation Trust whose roles are currently at risk of redundancy due to organisational change.
Only applications received on or before the closing date will be considered for short listing. This is to ensure that the Trust meets its commitment to Equality of Opportunity.
In submitting an application, you authorise Sherwood Forest Hospitals NHS Foundation Trust to confirm any current and previous NHS Service details and you agree to the Trust obtaining and transferring personal date held about you, including Occupational Health data (inoculations and screening tests).This data will be shared using the NHS Electronic Staff Record (ESR) and third party systems via an automated process and will only be used for the purposes of maintaining your employment record.
Please note if you are successful in obtaining this position and the post involves regulated activity you will be required to undertake a Disclosure & Barring Service check. The Trust will pay for the check initially and the money will then be invoiced to you once you've commenced employment.The current price of a check is £26.40 for a standard check and £54.40 for an enhanced. If you are asked to complete a DBS check and have a previous identity that you do not wish to be disclosed to your employer and/or on your DBS certificate, you should call or email the dedicated sensitive applications team before submitting your application.
The team is experienced in dealing with sensitive cases and will advise you of the process and what you need to do.
Please note any genuine job offer letters will only be received if you have applied, interviewed, and received a verbal offer from the appointing manager for a vacancy within Sherwood Forest Hospitals. If you receive a job offer and you are not sure of its authenticity, please report it to the following email [email protected]