Facilities Manager - Portering, Security & Car Parking *Internal*

Job overview

INTERNAL ONLY TO NORTH CUMBRIA INTEGRATED CARE NHS FOUNDATION TRUST (NCIC) EMPLOYEES ONLY

Facilities Manager - Portering, Security & Car Parking Band 7 - 37.5 hours - WCH

The Facilities Manager will provide support across a range of managerial and technical functions, providing leadership to the staff within their remit in the Facilities management structure. The post holder will be responsible for ensuring that the provision of Soft FM services in their area of responsibility is delivered to the highest standard of quality efficiency and value for money.

• Create pathways for continuous development of staff within area of responsibility, motivate and lead staff to achieve your team goals, leading into the overall Facilities objectives and the Trust Business Plan.
• Effectively manage staff within area of responsibility providing support and advice, formal supervisions, performance reviews etc and in doing so the post holder is exposed to dealing with emotional or distressing staffing circumstances where their key communication skills will be utilised regularly
• Recruit and employ within area of responsibility
• Be responsible for supervisions, appraisals and personal development plans for staff within area of responsibility.
• Be responsible for sickness and annual leave management of staff within area of responsibility.
• Be the authorised budget and service management signatory for staff forms relevant to area of responsibility e.g. timesheets, lease requests, travel expenses etc up to the level of authority assigned by the Trusts SFI’s
• Negotiate with the staff within own area of responsibility to meet deadlines, and provide leadership, coaching and support as required.
• Work closely with the HR department and the Union when reviewing staffing arrangements.
• Provide direct line management to the staff within area of responsibility

Working for our organisation

At NCIC, we have an ambition to deliver outstanding healthcare services to the population of North Cumbria. The Trust is committed to creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout our county.

Our 5 key principles demonstrate our belief in the delivery of ‘safe, high quality care every time’:

• Being a clinically led organisation
• Quality and safety at the heart of our Trust
• A positive patient experience every time
• A great place to work
• Managing our money well

As an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work.

Across the North East and North Cumbria we are working together to deliver our ambition to be the greenest region in England by 2030. All staff are expected to support sustainability.

Detailed job description and main responsibilities

Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.

Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment. Any applicants who do not meet the eligibility criteria will not be progressed.

If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.

• Please ensure that you document evidence of meeting all the essential criteria in the supporting information.
• If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.

Important Information

Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.

For candidates applying using a Hotmail account or have strict firewall settings please ensure the following:

• Junk Mail is checked regularly

Disclosure and Barring Service:

On 28 November 2020, the new Disclosure and Barring Service filtering rules will come into effect.

The changes mean that:

• youth cautions, reprimands and final warnings will no longer be subject to automatic disclosure
• the multiple conviction rule has been removed, meaning that if an individual has more than one conviction, regardless of offence type or time passed, each conviction will be considered against the remaining rules individually, rather than being automatically disclosed.

If you are unsure about whether you need to disclose certain criminal record information, free confidential advice may be sought from one of the charity bodies listed below. These bodies can advise you on what you are legally required to declare and may also be able to advise you on how you can disclose criminal record information to a prospective employer and your legal rights when doing so.

Nacro – Tel: 0300 123 1999, or email: [email protected]

Unlock – Tel: 01634 247350, email [email protected] or complete the online form on the Unlock website

Please note the cost of the DBS check is increasing from 2^nd December and the new cost will be

Standard DBS check £21.50, Enhanced DBS check £49.50 + any admin costs.

The Trust is committed to safeguarding adults and children therefore if the post is subject to the Rehabilitation of Offenders Act (ROA) 1974 (Exceptions) Order 1975 (as amended) the successful candidate(s) will be subject to a criminal records check with the Disclosure and Barring Service (DBS). The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:

Standard Check: £18 + Administration cost of £3.85 = £21.85. Deducted at £6.85 from 1st month salary and £5 deducted from salary over following 3 months.

Enhanced Check: £38 + administration cost of £3.90 = £41.90. Deducted at £11.90 from 1st month salary and £10 deducted from salary over following 3 months.

As part of the one of the largest employers in the UK NCIC future employees will have also access to the following benefits.

1. day holiday scheme rising to 33 after 10 years

Flexible working Scheme

Excellent opportunities for development

Competitive NHS Pension scheme

Access to NHS discounts with retailers and leisure companies

EAP (Employee Assistance Programme) a free, confidential counselling and information service to assist with personal or work-related problems

These schemes are subject to availability

Person specification

Qualifications

• Degree or equivalent management experience
• Minimum of 3 standard grades GCSE or equivalent C or above
• ILM Level 5 Award in Leadership & Management or equivalent management experience

• Recruitment & Selection training
• Train the Trainer
• Share Point, Microsoft Office suite- advanced training

Knowledge & Experience

• Knowledge, understanding and a minimum of 5 years operational soft facilities management
• Experience in Microsoft Office Suite
• Experience of managing staff
• Knowledge and understanding financial budgetery controls
• Health & Safety knowledge and experience

• Management in an NHS hospital enviroment
• Project Management
• Knowledge and understanding of Soft FM functions, policies and guidance, PLACE, ERIC & CQC

Skills & Aptitudes

• Excellent interpersonal and communication skills (verbal and written)
• Ability to work to cope with pressure and prioritise workload to achieve deadlines
• Ability to work on own initiative
• Excellent time management, organisational skills
• Be self motivated

Other Requirements

• Promote equality and value diversity