Finance Apprentice Assistant - Wigan
Job overview
The Finance Apprentice Assistant will be a key member of the Greater Manchester NHS Wigan Locality Finance Team.
The Finance Apprentice Assistant will assist with overseeing the finances for Wigan Locality. The Assistant will support in the processing of invoices for Individual Care, support with the monthly financial reporting and ledger reconciliation.
The post holder will provide comprehensive financial management support and advice to Budget Holders.
The post holder will be responsible for the maintenance of the general ledger and budgetary control system which are used in the production of monthly financial statements.
The post-holder will be expected to work independently towards tight deadlines and use their own initiative within their own sphere of work.
The post-holder will be responsible for ensuring compliance with all finance policies and procedures. The post-holder will be expected to contribute to the continuous improvement of finance procedures.
Main duties of the job- Responsible for processing invoices for Individual Care via the oracle ledger system.
- Prepare monthly management accounts and budget information.
- Will work with all members of the finance team to improve and maintain robust financial processes.
- Liaise with Budget Holders and External Providers
- Produce accurate, timely and appropriate monthly financial and performance management information. This will involve the collection, collation, and processing of complex data from a variety of sources.
- Calculate accruals, prepayments, and adjustments to be reflected in the monthly management accounts and maintain a clear audit trail.
- Assist in year-end financial projections to support decision making
- Assist with the production of the statutory annual accounts including the provision of information and conducting various end-of-year tasks.
Working for our organisation
NHS Greater Manchester Integrated Care
Integrated Care Systems (ICSs) are partnerships of health and care organisations that come together to plan and deliver joined up services and to improve the health and wellbeing of people who live and work in their area. Their purpose is to improve outcomes in population health and healthcare; tackle inequalities in outcomes, experience, and access; enhance productivity and value for money and support broader social and economic development in their area efficiency.This will be delivered in neighbourhood, place, combinations of places and GM system.
Detailed job description and main responsibilities
Job Purpose
Working in a financial environment, supporting the finance team, to ensure an efficient and effective service is provided to budget holders.
Key Working Relationships and Communication
Provide information to budget holders or colleagues. This may be delegated from a senior colleague or requested directly.
Attend budget/contract meetings with budget holders/managers and potentially providers and provide advice in line with NHS GM ICB procedures.
Analytical and Judgement Skills
Ensure information being analysed/input to database is accurate.
Use judgement when to refer to higher authority.
Provide the management accountants with accurate information so that they can effectively report to their budget holders.
Under supervision, the post holder will have responsibility for monitoring actual performance against some budgets and reporting the information to managers, and lead on some project work.
Maintain spreadsheets monthly without supervision.
Provide detailed information relating to specific projects for the completion of annual financial returns.
Run statutory returns as required to support BI Team.
Planning and Organising
Organise own workload ensuring month end/year end deadlines are met and give accurate estimates of when delegated tasks will be completed.
The post holder will be delegated work therefore the ability to prioritise is essential.
Strategy/Policy/Service Development and Implementation
Proposes changes to own function and making recommendations for other service delivery.
Challenge and develop current policies, procedures to improve financial systems and processes.
Maintain good knowledge of emerging policies and guidance from NHS government departments.
Responsibilities for physical and financial resources
Maintain spreadsheets and reconciliations to the general ledger.
Contribute to the budget setting process.
Agreement of balance process.
Accurately coding of invoices along with liaising with providers.
Leadership/Management and Human Resource Management
Demonstrate tasks to colleagues.
Information resources
Carry out timely and accurate financial analysis and reporting on budgets and contracts.
Freedom to Act
Work within policies and procedures.
Research, Development and Audit
Responsibility to be well informed as to current developments, both within Finance and wider NHS policy issues.
Corporate Responsibilities
Promote NHS Wigan Locality’s vision, and mission and to uphold the Locality’s values in all day-to-day activities and delivery of services.
Participate in the objective setting process as part of the annual Performance Development Review/appraisal process, to understand how own role and objectives are linked to team, directorate and corporate objectives, to review what aspects of your role are being done well, and to identify any areas for development.
Undertake relevant activities and mandatory training to meet objectives identified in Personal Development Plan.
Adhere to all NHS GM ICB policies and guidelines, including HR, Information Governance, Risk Management and Health & Safety policies.
Comply with relevant NHS GM ICB and own professional codes of conduct and accountability.
Maintain professional registration if this is a requirement of the job.
Carry out your duties in a way that supports equality and values diversity. This responsibility includes your actions in relation to service users, carers, work colleagues, people in other organisations and members of the public.
In accordance with the Health and Safety at Work Act 1974 and subsequent legislation the post holder is required to undertake a proactive role in the management of risks in all their actions. This includes:
Undertaking risk assessments in line with Locality risk assessment process.
Reporting all incidents, near misses and hazards in line with Locality’s reporting arrangements/system
Undertaking a statutory duty of care for your own personal safety and that of others
Attending all statutory and mandatory health and safety training, appropriate to the role
Maintain the security and confidentiality of information you come across in your role in NHS GM ICB in line with NHS GM ICB policies and protocols.
All employees have a responsibility to protect and safeguard vulnerable people (children and adults). They must be aware of child and adult protection procedures and who to contact within Salford Locality for further advice. All employees are required to attend safeguarding awareness training and to undertake additional training appropriate to their role.
To carry out all duties and responsibilities of the post in accordance with NHS GM ICB’s Equality, Diversity and Human Rights policies, avoiding unlawful discriminatory behaviour and actions when dealing with colleagues, service users, members of the public and all other stakeholders.To promote awareness of and respect for Equality, Diversity and Human Rights in accordance with NHS GM ICB policies and procedures.
Person specification
Essential
Essential criteria- Studying AAT - Level 3
Essential
Essential criteria- GCSE Maths and English
- Demonstrate good communication skills
Please note this vacancy may close early after a sufficient number of applications have been received.
Please also note that if you are short listed for interview you will be contacted via email and it is important that you check your email regularly. If you do not hear from us by four weeks after the closing date then you may assume that on this occasion your application has been unsuccessful.
As a fair collection notice for all NHS employees previous service details will be requested electronically from their previous employer.
The successful candidate will be subject to the completion of satisfactory probationary period.
General Data Protection Regulation (GDPR)
In accordance with the General Data Protection Regulation (GDPR), we have implemented a Privacy Notice to inform you, as prospective employees of the organisation of the types of data we process about you.