Part time finance & administration manager

Our client is a niche global marketing and communications consultancy. They work with founders of fast-growth, entrepreneurial businesses to help them engage international audiences, connect with strategic partners, and drive sustainable growth.

You will be responsible for handling a variety of operational, financial, and administrative tasks across multiple businesses.

Financial Management:

• Utilize accounting software (Sage Accounting, Xero) to manage bookkeeping, posting journals, bank reconciliations, and VAT returns.
• Prepare monthly P&L and resourcing tables.
• Update quarterly cash flow projections.
• Collaborate with external accountants to prepare year-end documentation.

Operational Support:

• Manage supplier relationships, post and pay invoices, and handle contracts (including insurance).
• Manage client relationships by preparing contractual paperwork, generating invoices, and chasing payments.
• Oversee freelancer agreements and ensure all necessary documentation is in place.
• Coordinate with the payroll agency for employee contracts and processing any changes, expenses, etc.

Reporting:

• Weekly 1:1 call with the CEO to discuss business updates, action points, and potential new business.
• Weekly management team calls to review active clients and progress on new business opportunities.
• Monthly financial and operational reporting, including P&L statements.
• Assist in the preparation of quarterly and annual financial reports.

Personal Financial Management (for CEO):

• Manage invoicing for personal consultancy services.
• Maintain records of investments and personal tax payments.
• Provide personal income information annually for tax computations.

Qualifications:

• Proven experience in a similar operation, ideally within an SME or entrepreneurial environment.
• Qualified Accountant
• Strong organizational skills with the ability to manage multiple priorities.
• Proficiency in accounting software (Sage Accounting and Xero preferred).
• Excellent communication skills, both written and verbal.
• High level of attention to detail and accuracy.
• Ability to work independently, take initiative, and handle confidential information with discretion.

What We Offer:

• Flexible working hours across the week.
• Hybrid working
• Opportunity to work in a dynamic, fast-paced, and entrepreneurial environment.
• Exposure to international markets and diverse business ventures.