Executive Assistant
About the role
We are currently recruiting an Executive Assistant to partner our Booker Executive through performing all administrative & clerical duties required for the exec member to deliver their role effectively. You will ensure that executives have the time to complete critical business decisions & support them to deliver their role by providing a professional service, representing the brand of both Tesco and the exec member.
Ultimately, an outstanding Executive Assistant ensures that exec members’ time is improved by effectively leading their schedules & completing required administration to deliver their leadership role in Tesco.
This role is based in Welwyn Garden City, with travel to Northampton once a week and time spent in Watford will be required.
You will be responsible for- Expertly coordinating sophisticated scheduling & extensive calendar management, aligning executive commitments around the business & functional priorities
- Collaborating closely on behalf of executive member & senior leadership team with partners across the business & externally
- Building and maintaining a network to be a valued team member delivering great service to leadership teams
- Embedded in the function(s) the executive member leads with a clear understanding of key priorities & objectives, providing support as the need arises
- Coordinating both internal & external executive member/'s networks & professional contacts, unlocking liaison opportunities for executive members, ensuring they are well represented
- Handle the content & flow of confidential/commercially critical information to senior executives to include reviewing internal systems & delivering/coordinating required response/action(s)
- Coordinating logistics & visit itinerary associated with national and international travel, always seeking the most efficient & simple arrangements, taking into account associated efficiencies of time and networking opportunities
- Supporting effective administration to include processing expenses in line with the policy, maintaining the gift register, acting as first point of contact for direct reports & supporting administrative/system activities
- Following our business code of conduct & always acting with integrity, due diligence & confidentiality
- Experience in a similar role supporting similar level of seniority is essential
- Effective tracking/monitoring of cost centres/budgets
- Knowledge of resource booking systems (travel, venues etc) & basic financial document
- Flexibility required to meet the needs of a fast paced organisation
- MS Office/Outlook
- Highly organised, ability to prioritise effectively
- Accuracy & attention to detail
- Solution orientated, ability to network and prioritise contending priorities effectively for the exec member/wider exec team
- Administrative skills; multi-tasking is crucial
- Experience of sophisticated diary management and interaction with multiple partners
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What’s in it for you
We’re all about the little helps. That’s why we make sure our Tesco colleague benefits package takes care of you – both in and out of work. Click Here to find out more!- Annual bonus scheme of up to 10% of base salary
- Holiday starting at 25 days plus a personal day (plus Bank holidays)
- 26 weeks maternity and adoption leave (after 1 years’ service) at full pay, followed by 13 weeks of Statutory Maternity Pay or Statutory Adoption Pay, we also offer 6 weeks fully paid paternity leave
- Free 24/7 virtual GP service, Employee Assistance Programme (EAP) for you and your family, free access to a range of experts to support your mental wellbeing
About us
Tesco has become a market leader by doing the little things that really matter for our customers and colleagues.
It’s part of what makes Tesco such a great place to work, and we’re proud to have been accredited as one of Britain’s Top Employers again this year.
We're the UK's number one retailer and we pride ourselves on offering a great shopping experience. We are passionate about our food, merchandise and services and will always try to get things right for our customers.
But did you know we also offer great job opportunities? With stores, distribution centres and offices across the UK, and a vast variety of roles, we are always looking for people who have a hunger to work with customers and colleagues across our exciting business.
We believe in treating each other with respect and giving everyone an equal opportunity to get on. It's our people that make the difference every day - helping us make a difference for our customers
Should you be successful in your application, your offer will be subject to and conditional upon you providing your bank account details before your agreed start date.
For more information about us please visit www.tescoplc.com