Administrator
Permanent Full-Time Position OFFICE BASED
EXTREMELY COMPETITIVE dependent on experience
Solihull
My client is a law firm who specializes in the defence of serious crime. We are frequently instructed to represent and defend in extremely serious cases, involving some of the most notorious crimes prosecuted in recent times and quite often cases attracting national notoriety.
As a modern and dynamic firm, we embrace the latest technology and cutting-edge practices in our strive for excellence. We pride ourselves on thorough and robust defence case preparation, working hard to formulate novel points to enable us to articulate powerful and compelling submissions on behalf of those whom we represent.
The Position
We are fortunate to benefit from a solid team of talent comprising some of the best Solicitors and Barristers who are eminent within their profession. We are continually expanding and are now seeking to develop that team further by the addition of an Administrator in the police station department to provide competent, effective and efficient administrative support.
Responsibilities shall include but not be limited to the following:
- Diary Management
- Draft daily, weekly & monthly rota’s for all police station and Court duty’s
- Update and manage various excel documents with a high volume of data
- Open and create new client files on the case management system
- Print, maintain and update physical files
- Administer and deal with telephone calls and messages
- Communicate and liaise with police officers concerning suspects on police bail and under investigation
- Communicate and liaise with clients and provide them with updates concerning the progress of their case
- Maintain and update internal databases and spreadsheets to monitor progress of cases
- Communicate and liaise with stakeholders within the Criminal Justice System, arrange meetings and video conferences for Solicitors and allocate work accordingly
- To manage own work allocation, productivity, and quality of work with minimum supervision
- Assist in the management of the day to day running of all tasks within the department
- Billing concluded case files
- Archiving concluded case files
- To carry out other ad hoc tasks as required
Requirements
The most suitable candidate must have at least three years previous office administration experience in a role that has required a similar skillset. They must be proficient with all Microsoft Office applications, including Word, Excel, and PowerPoint.The ideal candidate must be extremely proficient with computers, IT, and technology.
They must be confident, personable and have an excellent telephone manner. They must have confidence in liaising with clients and other outside entities daily, be able to multitask and manage a high volume of workload competently and be able to work under pressure and meet strict deadlines.
Benefits
Salary £ EXTREMELY COMPETITIVE
33 days holiday including Public Holidays
Pension scheme