[ref. g01082020] Avon Products - Band 3 Contracting and Procurement Administrator - Bath
Job overview
Are you highly motivated with great organisation skills and looking for a new challenge? We have an exciting opportunity for someone with great administration skills and who is competent and confident with a range of IT systems. If this describes you, then this could be the job opportunity you are looking for.
This role will be providing full administration support to the team members of the Contracting and Procurement Team and as such will be varied and wide-ranging. The team are dual based so this role will be required to travel between offices in Bath and Calne when required.The team are currently working from home and meeting on a regular basis across the Trust's geography. Applicants should be aware that this may be subject to change.
As this is a relatively new role to the team there is a great opportunity for someone with initiative to expand and grow the role as they learn more about the work and processes.
This role would be perfect for someone looking for an introduction into the procurement career path.
If you are someone who is able to work well under pressure, who is a great communicator with a friendly, positive nature and enjoys working in a supportive team, we would like to hear from you.
PREVIOUS APPLICANTS NEED NOT APPLY
Main duties of the job
To provide a comprehensive administration support to the team. This will include supporting the day to day running of the team and specific projects.
There will be an expectation for the post holder to be highly motivated, flexible and multi-skilled with excellent organisational skills. They will possess excellent working knowledge of all Microsoft Office systems including Word and Excel.
The post holder will be able to work to high standards and will be required to take instruction from people and following set rules and procedures. The post holder will need to meet deadlines, collate data and maintain standards relating to administrative processes.They will need to be able to work within a team effectively and share working practices where applicable.
The post holder will be key in developing and maintaining databases, arranging meetings, keeping appropriate records up to date and using their initiative to suggest new ways of working. This role will require someone who is able to manage their own workload.
Working for our organisation
We are AWP (Avon and Wiltshire Mental Health Partnership NHS Trust) a diverse organisation with over 5,000 dedicated staff providing inpatient and community-based mental health care.
We provide services from a range of locations to approximately 1.8 million people living in Bath and North East Somerset (B&NES), Bristol, North Somerset, South Gloucestershire, Swindon and across the county of Wiltshire.
Our outstanding people promote mental health and wellbeing. The expertise and resources within AWP are dedicated to a person-centred approach for those who use our services and for all employees. We recognise that happy and fulfilled employees give better care.
At AWP we actively encourage applicants from all backgrounds; we are particularly keen to encourage applications from people from Black, Asian and minority ethnic backgrounds, those with disabilities and from the LGBTQ+ community. We want people to bring their unique blend of experiences, backgrounds, perspectives and knowledge to AWP, as diversity makes us stronger.
Detailed job description and main responsibilities
To assist in processing requests to ensure goods and services are received and contracted in a timely manner.
To maintain and develop existing databases ensuring information is correct and up to date.
To attend meetings where required and take notes to support team.
To attend monthly team development days with a requirement to travel across the Trust's locations.
Ensure all contract documentation is fully completed and chase parties for completed signatures.
To have the ability to deal tactfully with customers in stressful or urgent situations.
To keep the team informed of any problems which may require action.
To be fully conversant with Trust Standing Orders, Trust Standing Financial Instructions, to ensure all purchases comply with the relevant guidance, and correct authorisation is sought and recorded.
Identify and achieve savings in accordance with organisational and personal objectives and highlight opportunities for best value for money.
Identify areas to support the Trust’s objective to achieve Carbon Neutral by 2030.
To maintain and update the procurement library.
To input supplier details onto the trust database for non stock purchasing.
Collation, dissemination and summarisation of data from the Trusts computer system to provide pertinent information, in report or spreadsheet form.
To be fully conversant with all computer systems (NHS Logistics on-line, Business World, Evolve), including the use of e-mail and MS teams as the main vehicles for communicating with customers.
Person specification
Qualifications
Essential criteria- Min 5 GCSE's
- Administration experience
- Communication skills
- IT skills
- Full driving licence and/or ability to travel across Trust
- Procurement/contract experience
- Experience of data processing
- Evidence of time management
- An appreciation of working for the NHS
This includes people with a variety of disabilities and neurodivergent conditions (for example autism, ADHD, sensory, physical and learning disabilities).
We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service users.
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Please apply to join us, we would love to hear from you. Any personal details you supply to us are kept safe in line with the General Data Protection Regulations.
Adverts normally close for application a few minutes before midnight on the closing date and we will let you know if we are offering you an interview by email via our recruitment system ‘TRAC’. We contact all applicants within 4 weeks after the closing date, so please check your emails regularly once you have submitted your application; you are welcome to contact us, via the TRAC system, if you have any queries about your application.
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