HR Administrator
ob Title:
HR Administrator
Responsible to:
Head of HR
Hours of Work:
- 5 hours per week
Location:
Highpoint Offices Leeds Street – Hybrid working available
Salary and benefits:
£ 24 – 26k per annum33 days annual leave including bank holidays per annum
Paid Medicash support
Birthday day off
Charity day of your choice
Well-being Hours
Cycle To Work Scheme
Refer a Friend Scheme
Company Pension Scheme 4%
Funded Training Opportunities
Shortlisting and Interview Dates
Shortlisting Friday 17th January 2025
Interviews Monday 20th and Wednesday 22nd January 2025
YMCA Together is a registered charity and company Limited by Guarantee. We were founded in 1846 and so we build on a long history of providing a place for people experiencing challenging times in their lives.
YMCA Together is a truly value driven organisation.
Our vision is that everyone should feel safe, understood, empowered and positive for their future. We meet our vision by working within our values of Strength, Humility, Respect, Empathy and Kindness. These SHREK values run through all that we do from recruitment to how we work alongside people in our services to our partnership approach with other providers.
Our clear vision and values come together to help us in our mission to inspire and support people to change their lives by instilling hope, valuing the person and maximising potential.
Job Purpose
We are looking for a proactive HR Administrator with excellent organisation and IT skills, to support our HR team in all aspects of HR and L&D administration.
Delivering excellent customer service, you will be the first point of contact for people queries, and will work under continual improvement, so will have the drive to deliver an efficient, confidential HR service.
You will work with professional integrity in line with our organisation values, and be a real team player getting involved with wider HR projects when required.
Hours of Work
The hours of work are 37.5 hours per week and may include some bank holidays- some hybrid work available.
Main Responsibilities
Support the HR team with all aspects of HR and L&D administration, in a timely and accurate manner, updating trackers consistently.Be the first port of call when dealing with queries, by monitoring the various HR mail boxes.
Establish and maintain up to date employee records and ensure that all associated administrative tasks are completed in an accurate and timely manner.
Update employee records and set up new employee records on the HRIS system, uploading documents in an efficient manner.
Observe and work within organisation policy and procedures.
Support all internal HR audit processes to ensure that HR process compliance is adhered to.
Support the Recruitment process by advertising all roles internally and externally in line with our safer recruitment guidelines.
Support the HR team to organise interviews, and take an active role in the administration and participation of assessment days and interviews across services.
Support the HR team with all aspects of the onboarding administration, Including sending out bank worker agreements, offer letters, terms and conditions, request references, DBS requests, medical questionnaires and new starter process using our HRIS platform.
Carry out all administration for employee benefits and initiatives including cycle to work, Medicash and Occupational Health.Support and co ordinate the induction process, and prepare handout materials as required.
Be a role model and collate feedback regarding bank staff across all services in a kind and respectful manner.
Support the payroll function by collating information for new starters, leavers and variations.
Develop robust relationships with local universities, colleges, and local communities to ensure we are recruiting a diverse workforce and build YMCA profile which includes advertising roles across the region.
Perform any reasonable management request
Professional Practice and Development
Attend regular supervision sessions with the Line Manger in accordance with the supervision contractMaintain good professional practice and ensure ongoing development, through use of supervision and training
Respect the confidentiality of service users using the service and be responsible for the security of personal and confidential informationCarry out all these duties within the organisation’s safety guidelines.