Medical Secretary - Worthing - ref. b4863819

About our Trust

At UHSussex we’re proud to be at the heart of the NHS. As one of the UK’s largest acute Trusts, we’re a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.

Our hard-working, talented and dedicated people work together towards a common goal – to always put our Patient First . In fact our mission is summed up by our ‘where better never stops’ motto and you will play a part in driving us forwards and in improving the lives of patients across Sussex.

We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.

We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.

As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.

We look forward to receiving your application and the start of your journey with UHSussex.

Job overview

If you have highly efficient secretarial and organisational skills, an opportunity has arisen for a medical secretary position within the Colorectal service at Worthing hospital. This varied role provides support to Colorectal consultant surgeons and multidisciplinary clinical team

We are looking for an individual who has the ability to communicate effectively with colleagues, patients and the clinical staff

Previous secretarial/administration experience and typing skills are desirable, as are knowledge of the hospital environment and medical terminology

Our ideal candidate will be flexible and adaptable and willing to work as part of our busy but supportive team

Training and support will be given to the successful candidate

There is one full time posts available, and successful candidates will work at Worthing Hospital

Main duties of the job

To work as part of the administration team to provide accurate and efficient secretarial support for the Colorectal and General Surgery services

Your role will involve working for a busy team supporting the Colorectal service at Worthing hospital. It is a wide and varied role with tasks including liaising with patients, GP practices and consultants If you enjoy being a team player this post offers variety and the opportunity to play a key role in supporting the team with the efficient running of the directorate

Specific duties include:

• Proofing of clinic letters and typing correspondence from audio dictation
• Amending departmental proformas as requested by clinician/coordinator
• Processing of consultant clinics, ensuring outcomes are complete on CareFlow and requested investigations recorded on database
• Maintain database for patients pending investigations and chasing results, liaise with clinicians regarding outcomes and actions
• Proficient use of MS Excel for preparing reports, analysing statistical information and maintaining finance spreadsheet for inpatient activity
• Responsible for taking and transcribing minutes at departmental meetings, as requested
• Typing of admin and any complex, urgent or specialist work e.g. investigating complaints
• Manage and prioritise own workload to be able to work independently.
• To act as the first point of contact for all forms of communication with clinicians

Working for our organisation

We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust

We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it - because we know that to look after others we must first look after ourselves

As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do

We look forward to receiving your application and the start of your journey with UHSussex

Detailed job description and main responsibilities

Please see the attached job description for full details of the responsibilities of the medical secretary role

Person specification

Skills

• Excellent communication skills, both verbal and written
• Ability to work to deadlines and meet conflicting demands
• Excellent knowledge of a full range of secretarial procedures and office duties
• Excellent attention to detail
• Excellent organisational skills
• Excellent knowledge of MS Office, particularly Excel
• Experience of minute taking
• Evidence of having undertaken own development to improve understanding of equalities issues

• Previous NHS Medical Secretary experience
• Knowledge of Patient Information System (PAS)
• Managing challenging behaviour
• Experience of audio typing

Qualifications

• Educated to GCSE level with A-C Maths and English

• An appropriate qualification in word processing or typing, for example RSA III or equivalent AMSPAR diploma

People management and development

• Able to maintain confidentiality in accordance with the Data Protection Act
• Coordinating and working as part of a cohesive team
• Positive contribution to change to enhance the patient pathway experience and outcome
• Ability to work independently
• Ability to use own judgement/initiative and problem solve

Equality, Diversity, and Inclusion

• Evidence of having championed diversity in previous roles (as appropriate to role).

Equality, Diversity, and Inclusion

• Evidence of having undertaken own development to improve understanding of equalities

Important information for applicants:

Please note, the use of AI generated applications will be closely monitored. It is at the managers discretion to reject your application if they feel the majority has been created through the use of AI tools.

Closing Adverts Early: In the event of exceptional interest, we may close adverts earlier than specified.

Some of our adverts are capped for a limited number of applications; therefore, the advert will close once the cap has been reached. We therefore encourage you to submit your application as soon as possible if you are interested in the position to prevent you from missing out on applying for the opportunity.

Flexible Working: If you would like to explore potential options regarding flexible working please speak with the appropriate recruiting/line manager.

DBS Checks: As part of our commitment to a safe working environment, we undertake a Disclosure and Barring Service check on all new employees where the role is eligible for a criminal record check . We make offers in line with the Rehabilitation of Offenders Act 1975.

Skilled Worker Visa: Applications for Skilled Worker sponsorship are welcome for the roles that meet the Visa and Immigrations eligibility criteria. For further information please visit the gov.uk website searching for Skilled Worker. It is your responsibility as the applicant to ensure that you meet this criteria.

UHSussex reserves the right to close the role early if we receive a high volume of applications

Further Information

For help with the application process for Nursing vacancies, please email [email protected].

For help with the application process for Non-Nursing vacancies, please email [email protected].