Contract Support - Facilities & Estate - London

About LondonEnergy:

LondonEnergy Ltd (LEL) is a leading Energy from Waste company based in north London, contracted to the North London Waste Authority (NLWA) to provide waste management services to the seven north London Boroughs.

Job Description:

Reporting directly to the Real Estates Manager, you will work closely with the F&E Supervisors and various departments to ensure smooth operation and compliance of facilities, including the integration of the new energy recovery facilities.

Key Responsibilities:

• Oversee the lifecycle of contracts from initiation to renewal or termination, ensuring all contractual obligations are met.
• Work with Procurement to develop, negotiate, and manage contracts with vendors, suppliers, and service providers.
• Work with Procurement to ensure contracts are aligned with company policies, legal requirements, and industry standards.
• Establish and maintain strong relationships with vendors and suppliers to ensure high-quality and cost-effective service delivery.
• Monitor contract performance against developed and agreed KPI’s, service levels and contractual terms.
• Conduct regular reviews and assessments of vendor performance, addressing any issues or discrepancies promptly, recording minutes and actions plans and progressing them to completion.
• D365 Utilisation: Utilise D365 for efficient PO generation, and incident reporting.
• Manage the budgeting, forecasting, and financial planning for all contracted services.
• Identify and implement cost-saving opportunities without compromising service quality.
• Interface with other departments to capture requests and requirements.
• Update servicing and maintenance schedules, ensure all servicing has been booked in and recorded on D365.
• Ensuring services commissioned are safe, cost effective, good quality and lead to the desired outcomes.
• Manage operational level supplier relationships to drive more value, investigate non-compliance and work with suppliers to improve contract provision through developing and monitoring SMARTER improvement plans.
• Closing out and monitoring Rentokil recommendations.
• Ensuring all waste transfer notes and works completion sheets are signed off.
• Stay updated on industry trends and best practices in contract management and facilities operations.
• Develop and implement key performance indicators (KPIs) to measure the effectiveness of contracted services.
• Provide updates and present on contractor performance to LEL’s leadership
• Follow the LEL Contractor management framework

• Proven experience in contract management, particularly in facilities and estates.
• Possess knowledge of legislation and guidance around procurement and contract compliance.
• Strong negotiation and vendor management skills.
• Excellent understanding of legal and regulatory requirements related to contracts.
• Financial acumen and experience in budgeting and cost control.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills.
• Proficiency in contract management software and tools.

• The salary is competitive, £44,000.00 - £49,000.00 depending on experience
• Salary exchange pension scheme with a minimum employer contribution of 5%
• Bistro onsite at the EcoPark
• Westfield Health Medical Cash Plan including eye tests and dental
• Interest free season ticket loan over £500
• Option to save directly from salary with North London Credit Union
• Cycle to work scheme and Health Club concessions
• You can request individual Costco membership and a complimentary card for a family member

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.