Facilities Coordinator

Facilities Coordinator - 12-month FTC

This is a hands-on, customer facing and varied role which consists of a variety of administrative and operational support tasks

Location: Central London

The successful candidate will be responsible for:

• being onsite in the office Monday through Friday to greet visitors at the front desk, direct and escort them as required.
• maintain office security and control access via the entrance
• run through set-up of AV equipment and Zoom function in internal event spaces and provide office tours upon request
• manage incoming and outgoing deliveries, distribute internal post and manage the lost property process
• proactively manage the Reception and Facilities phone and email inboxes, responding in timely manner and communicate office related updates
• carry out daily office health & safety walkarounds and complete cleaning inspections, request cleaning support as and when needed
• log building faults and maintenance issues with the landlord and book callouts with contractors, escort contractors around the building
• order office supplies and keep inventory of stock, raise purchase orders and keep log of all office expenditure
• support with and present at onsite internal events and social activities, which occasionally may be out of office hours (prior notice would be given)
• manage HR and IT requests such as reasonable adjustments requests, booking travel, arranging courier delivery and purchasing equipment
• support Facilities Officer and Operations Manager with ad hoc requests

The successful candidate will have:

• experience in a similar role
• excellent customer service skills
• good time-management and excellent organisational skills
• strong verbal and written communication

In our company values we aim for equity at all stages of the recruitment process, please let us know if we can do anything to make the process more accessible to you.